Accounts Payable Specialist: Precise Invoicing & Vendors

August Bioservices; Nashville (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

August Bioservices in Nashville, TN, is seeking an Accounts Payable Specialist to manage end-to-end AP processes and vendor communications within a fast-growing biotech CDMO. You will code invoices, perform 3-way matching, reconcile statements, and support month-end close while partnering with purchasing, operations, and finance teams.

This role requires attention to detail, strong communication, and a Bachelor’s or Associate degree preferred.

Qualifications

• 2+ years of accounts payable or general accounting experience.
• Proficiency with QuickBooks and Aestiva.
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered.

Responsibilities

• Process vendor invoices accurately and on time, ensuring proper coding, approvals, and supporting documentation.
• Match invoices to purchase orders and receiving documentation (3-way match) where applicable.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Perform monthly credit card reconciliations, including reviewing receipts, coding transactions, and resolving discrepancies with cardholders.
• Send payment remittances to vendors and respond to related inquiries.
• Maintain accurate vendor records, including W-9 collection and 1099 tracking.
• Respond to vendor and internal inquiries professionally and in a timely manner.
• Assist with month-end close activities related to accounts payable, accruals, and credit card liabilities.
• Support internal controls and audit requests related to AP and expense processes.
• Identify and recommend process improvements to increase efficiency and accuracy.
• Perform other accounting and administrative duties as reasonably assigned.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Education

Associate's or Bachelor's degree in Accounting, Finance, or related field

Tools

QuickBooks

Aestiva

Job description

August Bioservices in Nashville, TN, is seeking an Accounts Payable Specialist to manage end-to-end AP processes and vendor communications within a fast-growing biotech CDMO. You will code invoices, perform 3-way matching, reconcile statements, and support month-end close while partnering with purchasing, operations, and finance teams.

This role requires attention to detail, strong communication, and a Bachelor’s or Associate degree preferred.