Accounts Payable Specialist

August Bioservices; Nashville (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

August Bioservices in Nashville, TN, is seeking an Accounts Payable Specialist to manage end-to-end AP processes and vendor communications within a fast-growing biotech CDMO. You will code invoices, perform 3-way matching, reconcile statements, and support month-end close while partnering with purchasing, operations, and finance teams.

This role requires attention to detail, strong communication, and a Bachelor’s or Associate degree preferred.

Qualifications

• 2+ years of accounts payable or general accounting experience.
• Proficiency with QuickBooks and Aestiva.
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered.

Responsibilities

• Process vendor invoices accurately and on time, ensuring proper coding, approvals, and supporting documentation.
• Match invoices to purchase orders and receiving documentation (3-way match) where applicable.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Perform monthly credit card reconciliations, including reviewing receipts, coding transactions, and resolving discrepancies with cardholders.
• Send payment remittances to vendors and respond to related inquiries.
• Maintain accurate vendor records, including W-9 collection and 1099 tracking.
• Respond to vendor and internal inquiries professionally and in a timely manner.
• Assist with month-end close activities related to accounts payable, accruals, and credit card liabilities.
• Support internal controls and audit requests related to AP and expense processes.
• Identify and recommend process improvements to increase efficiency and accuracy.
• Perform other accounting and administrative duties as reasonably assigned.

Skills

Attention to detail

Organizational skills

Multitasking

Communication skills

Education

Associate's or Bachelor's degree in Accounting, Finance, or related field

Tools

QuickBooks

Aestiva

Job description

Headquartered in Nashville, TN – one of the fastest-growing and most exciting cities in the United States – August Bioservices is a privately-owned, high-growth, and high-impact Contract Development Manufacturing Organization (CDMO). As a US-based outsourcing partner that provides a wide array of expert drug discovery, drug formulation, and drug manufacturing services to pharma and biotech companies of all sizes, we play a vital role in the global pharmaceutical industry. Our work is instrumental in helping to develop molecules today that can become the life-changing therapies of tomorrow. To support our growth plans, August is investing significant capital in a two-phase expansion project – including building a new state-of-the-art facility adjacent to our current facility. For those seeking dynamic opportunities, rewarding career paths and a chance to make a difference in global health, come grow with August!

The Accounts Payable Specialist will manage the end-to-end accounts payable process, including invoice processing, vendor management, credit card reconciliations, and payment remittances. This role requires strong attention to detail, sound judgment, and the ability to work cross-functionally with purchasing, operations, and finance teams in a fast-growing environment.

Key Responsibilities:

• Process vendor invoices accurately and on time, ensuring proper coding, approvals, and supporting documentation
• Match invoices to purchase orders and receiving documentation (3-way match) where applicable
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Perform monthly credit card reconciliations, including reviewing receipts, coding transactions, and resolving discrepancies with cardholders
• Send payment remittances to vendors and respond to related inquiries
• Maintain accurate vendor records, including W-9 collection and 1099 tracking
• Respond to vendor and internal inquiries professionally and in a timely manner
• Assist with month-end close activities related to accounts payable, accruals, and credit card liabilities
• Support internal controls and audit requests related to AP and expense processes
• Identify and recommend process improvements to increase efficiency and accuracy
• Perform other accounting and administrative duties as reasonably assigned

Qualifications:

• 2+ years of accounts payable or general accounting experience
• Proficiency with QuickBooks and Aestiva
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Clear, professional written and verbal communication skills
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered

Work Environment & Physical Requirements:

This position is primarily performed in an office setting at our Nashville facility. Occasional exposure to manufacturing areas may require adherence to site safety protocols. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this role.

At August Bioservices, Our Credo is our culture. Everything we do, we do with great care. We believe in the promise of discovery and the power of science to transform lives. We assert that excellence is not a static destination, but a standard, and an every-day measuring stick of our advancement. We aspire to unlock the potential in every person, every process and every molecule – from start to finish. We are committed to doing the right thing the first time and every time, meeting or exceeding all regulatory requirements. We strive to be exceptional, preferred and indispensable partners for our customers; responsible and engaged citizens within our communities; and active, mindful stewards of our environment.

We are August Bioservices. We are pointing the way forward. If this sounds like your kind of working environment, we want you on our team!

August Bioservices is an equal opportunity employer and values diversity. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. August Bioservices does not discriminate on the basis of any status protected under federal, state, or local law.