Accounts Payable Specialist

Augustbioservices; Nashville (TN); On-site; USD 45,000 - 65,000; Full time

Job summary

August Bioservices in Nashville, TN is seeking a detail-oriented Accounts Payable Specialist to manage end-to-end AP processes, including invoice processing, vendor management, credit card reconciliations, and payment remittances. This role requires strong attention to detail and the ability to work cross-functionally with purchasing, operations, and finance teams in a fast-growing environment.

This position is primarily performed in an office setting at our Nashville facility with adherence to

Qualifications

• 2+ years of accounts payable or general accounting experience.
• Proficiency with QuickBooks and Aestiva.
• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Clear, professional written and verbal communication skills.
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered.

Responsibilities

• Process vendor invoices accurately and on time, ensuring proper coding, approvals, and supporting documentation.
• Match invoices to purchase orders and receiving documentation (3-way match) where applicable.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Perform monthly credit card reconciliations, including reviewing receipts, coding transactions, and resolving discrepancies with cardholders.
• Send payment remittances to vendors and respond to related inquiries.
• Maintain accurate vendor records, including W-9 collection and 1099 tracking.
• Respond to vendor and internal inquiries professionally and in a timely manner.
• Assist with month-end close activities related to accounts payable, accruals, and credit card liabilities.
• Support internal controls and audit requests related to AP and expense processes.
• Identify and recommend process improvements to increase efficiency and accuracy.
• Perform other accounting and administrative duties as reasonably assigned.

Skills

Accounts payable experience

Attention to detail

Communication skills

Education

Associate's degree in Accounting

Bachelor's degree in Accounting or Finance

Tools

QuickBooks

Aestiva

Job description

Headquartered in Nashville, TN – one of the fastest-growing and most exciting cities in the United States – August Bioservices is a privately-owned, high-growth, and high-impact Contract Development Manufacturing Organization (CDMO). As a US-based outsourcing partner that provides a wide array of expert drug discovery, drug formulation, and drug manufacturing services to pharma and biotech companies of all sizes, we play a vital role in the global pharmaceutical industry. Our work is instrumental in helping to develop molecules today that can become the life-changing therapies of tomorrow. To support our growth plans, August is investing significant capital in a two-phase expansion project – including building a new state-of-the-art facility adjacent to our current facility. For those seeking dynamic opportunities, rewarding career paths and a chance to make a difference in global health, come grow with August!

The Accounts Payable Specialist will manage the end-to-end accounts payable process, including invoice processing, vendor management, credit card reconciliations, and payment remittances. This role requires strong attention to detail, sound judgment, and the ability to work cross-functionally with purchasing, operations, and finance teams in a fast-growing environment.

• Process vendor invoices accurately and on time, ensuring proper coding, approvals, and supporting documentation
• Match invoices to purchase orders and receiving documentation (3-way match) where applicable
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Perform monthly credit card reconciliations, including reviewing receipts, coding transactions, and resolving discrepancies with cardholders
• Send payment remittances to vendors and respond to related inquiries
• Maintain accurate vendor records, including W-9 collection and 1099 tracking
• Respond to vendor and internal inquiries professionally and in a timely manner
• Assist with month-end close activities related to accounts payable, accruals, and credit card liabilities
• Support internal controls and audit requests related to AP and expense processes
• Identify and recommend process improvements to increase efficiency and accuracy
• Perform other accounting and administrative duties as reasonably assigned

• 2+ years of accounts payable or general accounting experience
• Proficiency with QuickBooks and Aestiva
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Clear, professional written and verbal communication skills
• Associate's or Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered

This position is primarily performed in an office setting at our Nashville facility. Occasional exposure to manufacturing areas may require adherence to site safety protocols. Reasonable accommodation will be made to enable individuals with disabilities to perform the essential functions of this role.

We are August Bioservices. We are pointing the way forward. If this sounds like your kind of working environment, we want you on our team!

August Bioservices is an equal opportunity employer and values diversity. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. August Bioservices does not discriminate on the basis of any status protected under federal, state, or local law.