Accounts Payable Specialist - Part Time

Stabila North America; Elgin (IL); On-site; USD 20,000 - 32,000; Part time

Job summary

Stabila Inc. is seeking an Accounts Payable Specialist (Part-Time) to support the finance team in Elgin, IL. The role focuses on coding invoices, vendor management, and cash forecasting with close collaboration to the staff accountant.

The ideal candidate will have strong accounting knowledge, ERP experience (Prophet 21 preferred), and excellent communication. A flexible, team-oriented, part-time schedule is required. Cross-training for AR duties may be available.

Qualifications

• Strong knowledge of accounting principles, general ledger, and chart of accounts.
• ERP experience with Prophet 21 preferred.
• Advanced to moderate Excel skills.
• Effective, clear, and timely communication.

Responsibilities

• Code invoices for operating expenses with staff accountant.
• Convert PO vouchers for inventory receipts.
• Prepare and update cash requirement reports for review on typical check dates.
• Gather documents for vendor payments and maintain vendor information in ERP.
• Reconcile vendor statements and resolve discrepancies.
• Manage internal payable aging and balance to trial balance.
• Provide backup for commission payments on the 10th.
• Assist with accounts receivable as needed.
• Support 1099-year end filings and maintain AP logs.

Skills

Accounting principles

General ledger

Chart of accounts

ERP experience

Prophet 21

Excel

Communication

Deadline-driven

Adaptability

Cross-training

Tools

Prophet 21

Job description

Job Title: Accounts Payable Specialist (Part-Time) Reports to: Controller of Finance and Administration, Stabila Inc. Required

Skills

In-Depth knowledge of accounting principles, general ledger, and chart of accounts Strong Organizational skills ERP experience - preferred Prophet 21 Moderate to Advance Excel Skills Effective, clear, and timely communication Detailed and deadline driven Adaptability and willingness to grow Basic understanding with foreign (Canadian) and US currency Flexible but consistent, part time schedule Monday - Friday Must Have's: Can-Do attitude, team player, positive, enthusiastic, ability to be cross trained with some accounts receivable functions when team members are on vacation. Scope of Job: Work with staff accountant on coding of invoices for operational expenses Convert PO vouchers for all inventory receipts Prepare and update cash requirement reports for staff accountants' review on check dates (10th, 20th, and last day of the month) Issue and gather supporting documents for when vendors are paid Research and approve new vendors and maintain vendor information in ERP system Reconcile and review all incoming vendor statements and resolve if any discrepancies Manage inner company payable aging report and balance to trial balance and ledger Provide back up for commission monthly payments - due on the 10th of each month Provide back up for co-op claims once approved Log and track all payments in daily cash log for US and Canada accounts Approve positive pay items is applicable Reconcile cleared disbursements daily, if applicable Other responsibilities include back up support for accounts receivable, provide admin and finance support to other members of the accounting team, assist with 1099-year end filings, maintain all and any accounts payable logs, obtain and track all vendor compliance paperwork