Accounts Payable Specialist & Office Support

Millikin University; Decatur (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

Millikin University in Decatur, IL seeks a detail-oriented Financial Operations assistant to manage daily accounts payable tasks and campus payments. The role also involves frontline reception in the Business Office, handling inquiries, mail, and basic administrative duties.

Ideal candidate has strong organizational skills, accuracy in data entry, and solid experience with Word and Excel. College-level accounting exposure is preferred, with emphasis on reliability and teamwork.

Qualifications

• Maintains a customer-focused, results-driven work ethic.
• Maintains accuracy and efficiency in financial operations.
• Strong written and verbal communication skills are essential.

Responsibilities

• Serves as receptionist for the Business Office, greeting customers at the door and answering phones.
• Prepares payment of vendor invoices, group insurance premiums, payroll or travel reimbursements.
• Organizes and processes recurring vendor payments.
• Prepares accounts payable checks and ACH files; updates cash spreadsheets.
• Reviews accuracy of vendor invoices submitted for payment.
• Follows procedures to ensure proper authorization and approval of invoices.
• Collaborates with departments and vendors on invoice payment issues.
• Prevents duplicate payments for services or merchandise.
• Maintains accounts payable filing systems.
• Enters funds transfers and journal entries.
• Prepares invoices for fraternities, sororities and other campus third-parties.
• Assists Payroll Specialist with university credit card program administration.

Skills

Attention to detail

Multitasking

Organizational skills

Communication skills

Time management

Education

High school diploma

Accounting or business coursework preferred

Tools

Microsoft Word

Microsoft Excel

Job description

Millikin University in Decatur, IL seeks a detail-oriented Financial Operations assistant to manage daily accounts payable tasks and campus payments. The role also involves frontline reception in the Business Office, handling inquiries, mail, and basic administrative duties.

Ideal candidate has strong organizational skills, accuracy in data entry, and solid experience with Word and Excel. College-level accounting exposure is preferred, with emphasis on reliability and teamwork.