Accounts Payable Specialist — Notary & AI-Savvy

ASI; Holly Springs (NC); On-site; USD 55,000 - 60,000; Full time

Job summary

ASI is seeking a Staff Accountant in Holly Springs, NC to support daily accounting operations with a focus on accounts payable, vendor management, and related administrative tasks. The role also involves reporting, reconciliations, and supporting AI-enabled improvements to AP processes.

The ideal candidate has 5+ years of accounting experience, proficiency with QuickBooks and Excel, and strong attention to detail. Notary status is a plus, and there is a willingness to learn AI-driven workflows.

Qualifications

• 5+ years of accounting and bookkeeping experience.
• Associate degree or equivalent combination of education and relevant work experience.
• Basic understanding of accounting policies and procedures.
• Strong time management skills and ability to research issues independently.
• Proficiency with QuickBooks, Excel, and other ERP applications.
• Strong communication skills with the ability to work across all levels and departments.

Responsibilities

• Enter invoices and prepare weekly check runs for accounts payable.
• Respond to vendor inquiries and maintain vendor records.
• Save invoices in I2 and QuickBooks systems.
• Review purchase orders to ensure accurate two-way matching.
• Manage and enter daily credit card transactions in QuickBooks.
• Identify and enter capital assets into QuickBooks as needed.
• Close Accounts Payable by the 7th business day of each month.
• Maintain an active notary commission and provide notary services for company documents.
• Update customer deposit reports daily in Google Sheets as needed.
• Assist with monthly financial reporting activities.
• Save final Accounts Payable reports monthly in the AP folder.

Skills

Accounting experience

Time management

Communication skills

Independent research

Education

Associate degree

Tools

QuickBooks

Excel

ERP systems

Job description

ASI is seeking a Staff Accountant in Holly Springs, NC to support daily accounting operations with a focus on accounts payable, vendor management, and related administrative tasks. The role also involves reporting, reconciliations, and supporting AI-enabled improvements to AP processes.

The ideal candidate has 5+ years of accounting experience, proficiency with QuickBooks and Excel, and strong attention to detail. Notary status is a plus, and there is a willingness to learn AI-driven workflows.