Accounts Payable Specialist — Multi-Entity Automation

Associa; Richardson (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Associa is seeking an Accounts Payable Specialist in Richardson, TX to process and review AP transactions across multiple entities, ensure accurate coding, and support month-end close.

The role collaborates with branch controllers, vendors, and internal teams, with a focus on process improvement and automation to drive efficiency. Onsite position with emphasis on accuracy and timely payments.

Qualifications

• Associate’s degree or higher in Accounting, Finance, or related field.
• 2+ years of experience in Accounts Payable or similar function.
• Experience working in a multi-entity environment preferred.
• Working knowledge of US GAAP and accounting principles.
• Strong Excel and Microsoft Office skills.
• Experience supporting process improvement or automation initiatives.
• Strong attention to detail and accuracy with high-volume data entry.
• Ability to investigate discrepancies, solve problems, and follow issues through to resolution.
• Strong communication and organizational skills.
• Experience with Microsoft Dynamics 365 (D365) - nice to have.
• Experience with AP automation tools - nice to have.

Responsibilities

• Process and review accounts payable transactions for a multi-entity organization.
• Review invoices and payment activity for accuracy, completeness, and proper coding.
• Monitor AP aging and investigate discrepancies, outstanding balances, and payment issues.
• Assist with month-end close and AP-related reconciliations.
• Work with branch controllers, accounting teams, vendors, and other internal stakeholders to resolve AP questions and issues.
• Identify opportunities to streamline AP processes and improve efficiency.
• Support automation, system enhancements, and other AP-related projects.
• Manage multiple priorities while consistently meeting deadlines and service expectations.

Skills

Strong Excel

Strong communication

Attention to detail

Organizational skills

Education

Associate’s degree or higher in Accounting, Finance, or related field

2+ years experience in Accounts Payable or similar function

Tools

Microsoft Dynamics 365 (D365)

AP automation tools

Job description

Associa is seeking an Accounts Payable Specialist in Richardson, TX to process and review AP transactions across multiple entities, ensure accurate coding, and support month-end close.

The role collaborates with branch controllers, vendors, and internal teams, with a focus on process improvement and automation to drive efficiency. Onsite position with emphasis on accuracy and timely payments.