Accounts Payable Specialist - Law Firm Experience Required

DayBreak Staffing; New York (NY); On-site; USD 75,000 - 80,000; Full time

Job summary

A progressive law firm in New York seeks an experienced Accounts Payable Specialist. This role encompasses the full cycle of accounts payable operations, including invoice processing, compliance with IRS requirements, and collaboration with attorneys. The ideal candidate has over 5 years of law firm experience and is proficient in Chrome River software.

Benefits

Comprehensive Benefits package

Generous PTO and paid holidays

Qualifications

• 5+ years of accounts payable experience, preferably in a law firm.
• Hands-on experience with Chrome River AP software is required.
• Strong knowledge of 1099 processing and compliance.

Responsibilities

• Process high volume of vendor invoices ensuring timely payment.
• Review, verify, and reconcile invoices against documentation.
• Manage annual 1099 filings and compliance.

Skills

Attention to detail

Communication

Organizational skills

Education

Associate degree in Accounting, Finance, or related field

Tools

Chrome River

Legal accounting systems (e.g., Aderant, Elite)

Job description

Accounts Payable Specialist - Law Firm Experience Required

Accounts Payable Specialist - Law Firm Experience Required

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This range is provided by DayBreak Staffing. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $80,000.00/yr

Direct message the job poster from DayBreak Staffing

Our client, a progressive midsized law firm based in New York City is seeking an experienced and detail-oriented Accounts Payable Specialist to join its Finance and Accounting Department. This position is ideal for a motivated professional with 5 or more years of law firm experience. The successful candidate will be responsible for the full lifecycle of accounts payable operations, ensuring accurate and timely processing, coding, and reconciliation of vendor invoices, as well as maintaining compliance with IRS 1099 reporting requirements.

Key Responsibilities:

• Process a high volume of vendor invoices through Chrome River, ensuring timely and accurate entry and payment.
• Review, verify, and reconcile invoices, purchase orders, and expense reports against supporting documentation and firm policies.
• Accurately code invoices to appropriate general ledger accounts, cost centers, and matter numbers as needed.
• Coordinate with attorneys, legal assistants, and administrative staff to resolve invoice discrepancies and obtain necessary approvals.
• Schedule and initiate vendor payments via ACH, check, or wire, maintaining appropriate internal controls and audit trails.
• Monitor accounts to ensure payments are up to date and communicate with vendors regarding payment status.
• Maintain accurate AP files and documentation in compliance with firm policy and IRS regulations.
• Manage and process annual 1099 filings, ensuring timely issuance and submission of required tax forms.
• Assist with month-end and year-end closing processes by preparing AP-related reports and reconciliations.
• Identify and implement process improvements to enhance the efficiency and accuracy of AP operations.

Qualifications:

• Minimum of 5 years of accounts payable experience, preferably within a law firm or professional services environment.
• Hands-on experience with Chrome River AP software is required.
• Proficient in general ledger coding, invoice reconciliation, and electronic payment processing.
• Strong working knowledge of 1099 processing and compliance.
• Familiarity with legal accounting systems (e.g., Aderant, Elite, or similar) is a plus.
• High degree of accuracy, attention to detail, and organizational skills.
• Excellent communication skills and ability to work collaboratively with attorneys, vendors, and other departments.
• Associate degree in Accounting, Finance, or related field preferred; equivalent experience will be considered.

This firm offers a collegial and professional environment where contributions are valued and recognized. They are committed to efficiency, transparency, and best practices across all administrative functions, and we welcome candidates who take pride in accuracy, accountability, and client service—even behind the scenes. Compensation & Benefits, include a base salary of $75K-to–$80K Comprehensive Benefits package, generous PTO and paid holidays.This is an excellent opportunity to join a stable and respected law firm where your AP expertise will make an immediate impact.

DayBreak Staffing represents talented legal staff and New York’s top tier law firms and corporations.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing

• Industries

  Law Practice

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