Accounts Payable Specialist

Shelby American, Inc.; Greenwich (CT); Remote; USD 50,000 - 80,000; Full time

Job summary

An innovative technology-driven company is seeking an Accounts Payable Specialist to enhance financial operations. This role involves processing invoices, managing vendor payments, and maintaining accurate records, all while ensuring compliance with regulations. The ideal candidate will have a strong background in finance and accounting, with proficiency in tools like Sage Intacct and MS Excel. Join a dynamic team that values detail-oriented and proactive individuals, and contribute to streamlining financial processes. If you thrive in a fast-paced environment and are eager to make a significant impact, this is the perfect opportunity for you.

Qualifications

• 3+ years of experience in finance/accounting operations.
• Proficient in Sage Intacct and MS Excel for financial tasks.

Responsibilities

• Process and record invoices accurately in the accounting system.
• Prepare payments to vendors, ensuring timely and accurate processing.
• Reconcile vendor statements and resolve discrepancies.

Skills

Accounts Payable Processes

Communication Skills

Analytical Skills

Problem Solving

Detail Oriented

Critical Thinking

Initiative

Relationship Management

Education

Bachelor's degree in accounting

Bachelor's degree in finance

Tools

Sage Intacct

MS Excel

Job description

Fully Remote • Accounts Payable Specialist, CAN

Description

We are a technology-driven company. We built our business with the purpose of empowering people and improving their organizations, one payment at a time.

We started our journey by providing smart and simple payment processing tools and products but have not stopped there. We are backed by a team of world-class experts and the best technology talent, and we are committed to helping more new businesses get started, increase the revenues of our customers, and bridge the gap between online merchants and payment solutions.

Our mission is to give companies the tools they need to change the future of their business.

Requirements

Job Summary

We are seeking a highly skilled and detail-oriented Accounts Payable Specialist who will play a pivotal role in processing invoices, ensuring timely payments, and maintaining an accurate and up to date vendor aging list. You will be responsible for verifying and reconciling invoices, resolving discrepancies, and collaborating with vendors and internal departments to ensure smooth financial operations. Your expertise in accounts payable processes and attention to detail will contribute to the overall efficiency and accuracy of our financial operations.

Responsibilities & Duties

1. Invoice Processing: Accurately process and record invoices in the accounting system, ensuring all invoices are entered and coded correctly.
2. Payment Management: Prepare payments to vendors, ensuring timely and accurate payments.
3. Reconciliation: Reconcile vendor statements and resolve any discrepancies or issues that arise directly with the vendor or internally with cross functional departments.
4. Expense Reporting: Preparation and review of expense reports, ensuring accuracy and compliance with company policies.
5. Record Maintenance: Maintain accurate and up-to-date accounts payable records and documentation.
6. Reporting: Generate and analyze accounts payable aging and other necessary reports to provide insights into financial performance and identify areas for improvement.
7. 1099 Records: Maintain accurate vendor W8/9 tax records and issue 1099 to vendors, ensuring timeliness and compliance with IRS regulations.
8. Ad Hoc Projects: Handle any other ad hoc items or projects as assigned.
9. Process Improvement: Identify, obtain buy-in and implement process improvements to enhance the efficiency and accuracy of accounts payable operations.
10. Audit Support: Provide support during internal and external audits by preparing the necessary documentation and responding to audit inquiries.
11. Vendor Communication & Management: Develop and maintain strong relationships with vendors, negotiating payment terms, addressing payment inquiries and resolving any reconciliation issues that may arise.
12. An initiative-taker and collaborator who understands the importance of building solid relationships.
13. Excellent communication and analytical skills.
14. Strong critical thinker and detail oriented.
15. Judgment and resourcefulness to solve problems independently.
16. Growth mindset and proactive in self-development.
17. Ability to thrive in a fast-paced, rapidly evolving environment.

Qualifications / Experience Required

1. Proven experience (3+ years) in finance/accounting operations role.
2. Proficiency with Sage Intacct and MS Excel.
3. Excellent communication and presentation skills.

Education Requirements

1. Bachelor's degree in accounting, finance, or a related field.

Physical & Other Requirements

1. Requires prolonged computer use.
2. Canada Remote, must be able to work EST regular business hours.
3. Travel requirements: occasional, 2-4 times annually.