Accounts Payable Specialist

Mac Papers and Packaging; Jacksonville (FL); On-site; USD 42,000 - 66,000; Full time

Job summary

Mac Papers + Packaging is seeking an Accounts Payable Specialist to provide administrative and financial support by processing AP transactions and monitoring payment processing to keep the department efficient. The role requires attention to detail and strong organizational skills to ensure accuracy in vendor invoicing and payments.

Responsibilities include matching invoices to POs, maintaining vendor files, and analyzing expense data in an ERP system.

Qualifications

• High school diploma or GED.
• 2+ years Accounts Payable experience.
• Strong work ethics, be well organized and a self-starter.
• Follow standard filing procedures.
• Detail oriented, professional attitude, reliable.
• Proficient in Excel, Word, and 10-key by touch.
• Type 60-65 wpm with accuracy.
• Strong organizational and time management skills.
• Solid knowledge of AP/GL systems and procedures.
• Effective written and verbal communication skills.

Responsibilities

• Maintains and monitors the listing of accounts payable.
• Maintains files and documentation thoroughly and accurately.
• Ensures the ready availability of financial documentation.
• Reviews and matches vendor invoices to purchase orders.
• Reviews vendor aging reports and resolves outstanding items.
• Prioritizes invoices according to cash discount potential and payment terms.
• Collects and verifies invoices, bills, and checks by pre-auditing for accuracy.
• Corresponds with vendors and maintains vendor profiles.
• Resolves PO/invoice discrepancies with Purchasing Buyers and Operations Managers.
• Tracks expenses, processes expense reports, and prepares account analyses.
• Reconciles vendor statements, researches discrepancies.
• Monitors vendor account balances and related financial activity.
• Enters invoices into ERP system(s).
• Processes payment requests.
• Other duties as required.

Skills

Attention to detail

Strong work ethic

Time management

Communication skills

Self-starter

Independent worker

Education

High school diploma or GED

2+ years Accounts Payable experience

Tools

Excel

Word

Outlook

10-key by touch

Job description

An accounts payable specialist provides both administrative and financial support in a corporate environment by processing accounts payable transactions and monitoring payment processing to make sure that the department operates smoothly, accurately, and efficiently. (This is meant to be a guide. Duties may vary dependent upon management.)

Essential Position Functions

• Maintains and monitors the listing of accounts payable.
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
• Ensures the ready availability of financial documentation.
• Reviews and matches vendor invoices to purchase orders.
• Review vendor aging report and resolve outstanding items.
• Prioritize invoices according to cash discount potential and payment terms.
• Collects and verify invoices, bills, and checks by performing pre-audits to ensure both accuracy and appropriateness prior to payment.
• Corresponds with vendors and maintains updated vendor profiles.
• Corresponds with Purchasing Buyers and Operations Managers to resolve purchase order and invoice discrepancies.
• Tracks expenses, processes expense reports, and prepares analyses of accounts.
• Reconcile vendor statements, research, and correct discrepancies.
• Monitors vendor account balances and related financial activity.
• Enters invoices into ERP system(s).
• Process payment requests.
• Other duties as required.

This job description is intended to describe the general nature, complexity and level of work to be performed by employees assigned to this position and is not to be construed as an exhaustive list of responsibilities, duties and/or skills required. It does not prescribe or restrict the work that may be assigned. Furthermore, this does not establish a contract for employment and is subject to change at the discretion of the company.

Education And/or Experience

• High school diploma or GED required.
• 2+ years Accounts Payable experience.
• Must have strong work ethics, be well organized and a self-starter.
• Must be able to follow standard filing procedures.
• Detail oriented, professional attitude, reliable.
• Proficient in Excel, Word, and 10-key by touch.
• Ability to type 60-65 wpm with accuracy.
• Possess strong organizational and time management skills.
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures.
• Ability to communicate effectively verbally and in writing.
• Ability to interact with employees and vendors in a professional manner.
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
• Ability to quickly perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division.
• Must have intermediate Microsoft Office (Word, Excel, Outlook) skills.
• Must be able to efficiently use a Windows-based computer.
• Ability to prioritize and complete assignments accurately and in a timely manner.
• Able to effectively handle multiple priorities with a strong attention to detail in a fast-paced environment.
• Strong interpersonal, organizational, oral and written communications skills.
• Must be able to read and communicate in English, for safe and effective performance of the job and business operations.
• Must be able to work alone, and with a team.
• Must be able to pass a drug screen and criminal background check.

Work Environment

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• Regularly required to walk and stand continuously for long periods of time.
• Talk or hear, both in person and by telephone.
• Reach with hands and arms.
• Repetitive bending, twisting.
• Specific vision requirements include close vision, distance vision and the ability to adjust focus.
• Lift up to 25 lbs.

Mental Demands

• Regularly required to use written and oral communication skills.
• Will interact regularly with managers and staff.
• Must be able to work independently with little supervision.

Work Environment

• Employee works under typical office conditions, and the noise level is usually quiet.

Mac Papers + Packaging is an equal opportunity employer and makes employment decisions without regard to age, race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other protected category.