Accounts Payable Specialist

The Robert Joseph Group; Rockville (MD); On-site; USD 42,000 - 62,000; Full time

Job summary

The Robert Joseph Group seeks an Accounts Payable professional to maintain accurate records and handle prompt payment processing for internal and external customers. The role will manage the AP Inbox, assist with mailing checks, and file documentation.

Key duties include processing vendor invoices with PO verification in APuRS, preparing check runs, auditing expense reports, and assisting with month-end close under the Finance team. Strong Excel and ERP skills are essential.

Qualifications

• Associate’s degree (or equivalent) preferred.
• Minimum 2 years of accounts payable experience.
• Experience with ERP/financial systems required.

Responsibilities

• Process vendor invoices by verifying PO submissions in APuRS for proper approvals.
• Assist in mailing checks and preparing check runs for signature.
• Audit employee expense reports by verifying receipts, rates, coding and documentation.
• Maintain and monitor active utilities to ensure accounts are current.
• Verify vendor statements and handle correspondence with vendors.

Skills

Logical problem solving

Spreadsheet design

Attention to detail

MS Excel

Oral & written communication

Interpersonal skills

Education

Associate’s degree

Tools

ERP/Financial systems

Purchase Requisition System (APuRS)

MS Office

Job description

• This position is responsible for maintaining accurate and timely records of expenditures as well as prompt payment processing for both internal and external customers.
• The position will monitor the Accounts Payable Inbox, assist with mailing checks, and filing documentation.

Responsibilities

DUTIES AND RESPONSIBILITIES

• Payment Processing
• Process vendor invoices by verifying purchase orders submitted in Purchase Requisition System (APuRS), to ensure they are accurately coding and received all the appropriate approvals.
• Assist in preparing check-runs and preparing checks for signature.
• Audit employee expense reports in a timely manner through the verification of receipts, exchange rates, coding, accuracy, and supporting documentation.
• Maintain and monitor list of active utilities to ensure all accounts are current.
• Verify vendor statements and handle correspondence involving accounts payable.
• Act as the liaison in the resolution of complaints, issues, or reconciliations between the vendor, internal customers, and the Finance team.
• Prepare credit card payments for processing through the verification of charges, accurate coding, and payments made.
• Tracking and Reporting
• Maintain historical records for all accounts payable transactions.
• Verify and audit work for completeness and accuracy according to established controls.
• Perform tasks associated with month-end and annual close processes as assigned by Manager.
• Maintain accounts payable files.
• Prepare analysis and reconciliations as required by Manager.
• Specific duties may vary depending upon departmental needs.

Qualifications

EXPERIENCE AND QUALIFICATIONS

• Associate’s degree in dditional experience may substituted for an Associate’s degree.
• Minimum 2 years of related Accounts Payable experience.
• Experience with ERP/Financial systems required.

Required Skills

KNOWLEDGE, SKILLS AND ABILITIES

• Logical problem solving and demonstrated ability to organize and move project tasks forward in an orderly and structured fashion.
• Demonstrated aptitude in designing and maintaining electronic spreadsheets and databases.
• Ability to assess situations and information, think creatively, devise a better way of doing things, and make good judgments in the execution of job responsibilities.
• Attention to detail with demonstrated commitment to excellence and performance.
• Excellent oral, written communication and interpersonal skills.
• Proficiency in MS Office suite; specifically MS Excel.
• A wide degree of creativity and latitude is expected including the ability to multi-task and work productively in a demanding financial environment with changing priorities.