Accounts Payable Specialist II , Corp (FT Days)

Allied Services; Clarks Summit (Lackawanna County); On-site; USD 46,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Job summary

Allied Services is seeking an Accounts Payable Specialist in Lackawanna County, PA. You will handle accurate and timely AP processing, vendor payments, and maintenance while ensuring compliance with policies and controls.

The role involves reconciling invoices, processing electronic payments, assisting with 1099 reporting, and supporting month-end close under supervision. A minimum of 3 years AP or accounting experience is preferred.

Qualifications

• Three years of Accounts Payable or accounting experience.
• High school diploma or equivalent required.
• Associate's degree in Accounting, Business Administration, Finance, or related field preferred.
• Healthcare accounting experience preferred.
• Proficient in processing invoices, payments, and vendor maintenance.
• Ability to research and resolve discrepancies with vendors and internal departments.

Responsibilities

• Review, code, and process PO and non-PO invoices for accuracy and approvals.
• Enter invoices into the AP system accurately and timely.
• Process vendor payments via checks, ACH, and other electronic methods.
• Reconcile vendor statements and respond to inquiries.
• Assist with accruals and month-end close activities.
• Maintain AP records and support audit requirements.
• Assist with 1099 reporting and vendor maintenance.

Skills

Accounts Payable

Vendor management

Reconciliation

Month-end close

Attention to detail

Education

High school diploma or equivalent

Associate's degree in Accounting, Business Administration, Finance, or related field

Job description

GENERAL SUMMARY

Under the supervision of the Departmental AVP, the Accounts Payable Specialist is responsible for the accurate and timely processing of accounts payable transactions, vendor payments, electronic payment processing, vendor maintenance, reconciliations, and related accounting activities. The position ensures compliance with organizational policies, accounting principles, internal controls, and applicable regulatory requirements while providing excellent customer service to internal departments and external vendors.

EDUCATION

High school diploma or equivalent required.

Associate's degree in Accounting, Business Administration, Finance, or related field preferred.

WORK EXPERIENCE

Three (3) years of Accounts Payable or accounting experience preferred.

HEALTHCARE ACCOUNTING EXPERIENCE

Preferred.

CHARACTERISTIC DUTIES & RESPONSIBILITIES

• 50% Review, verify, code, and process purchase order and non-purchase order invoices for accuracy, completeness, appropriate approvals, and supporting documentation. Enter invoices into the Accounts Payable system accurately and timely while ensuring compliance with organizational policies and payment terms. (E)
• 20% Process, reconcile, and maintain documentation for vendor payments, including checks, ACH, corporate credit cards, and other electronic payment methods utilized by the department. (E)
• 10% Research and resolve invoice, payment, vendor, and account discrepancies by working collaboratively with vendors and internal departments. Reconcile vendor statements and respond to vendor and departmental inquiries. (E)
• 7% Assist with month-end close activities, including the preparation of accrual journal entries. (E)
• 5% Maintain Accounts Payable records and supporting documentation to ensure compliance with audit requirements, internal controls, and record retention policies. (E)
• 5% Assist with annual 1099 reporting, vendor maintenance, and other accounting support functions as assigned. (E)
• 3% Participate in process improvement initiatives and perform other accounting or administrative duties as assigned. (E)