Accounts Payable Specialist — Hybrid/Remote

Kovalus Separation Solutions LLC; Wilmington (MA); On-site; USD 31,000 - 42,000; Full time

Job summary

Kovalus Separation Solutions LLC in Wilmington, MA is seeking an Accounts Payable professional for full-time, onsite role. You will manage multiple inboxes, process invoices, reconcile payments, and maintain vendor records to ensure accurate accounting and timely payments.

The ideal candidate has 5+ years of AP experience, strong Excel and MS Office skills, and can work independently while collaborating with business partners. Onsite with hybrid/remote options may be considered based on policy.

Qualifications

• Associates’ degree in Accounting or finance preferred
• Minimum 5+ years finance or accounts payable experience
• Familiarity with entering and processing Invoices
• Ability to work independently as well as part of a team
• Excellent organizational skills combined with strong attention to detail
• Comprehensive knowledge of Excel as well as other Microsoft Office tools
• Excellent written and verbal communication skills

Responsibilities

• Responsible for two or more Inboxes, reviewing and processing all emails in a timely manner while responding to supplier inquiries
• Maintain and track monthly utility service provider invoices
• Operate proficiently in supplier portals as well as multiple internal accounting systems
• Process, verify, and reconcile invoices using 2-way match
• Examine invoice details for accuracy, appropriate coding, approvals, and supporting documentation before posting
• Resolve supplier inquiries by researching and producing results in an accurate and timely manner
• Work closely and develop relationships with KSS business partners and suppliers
• Reconcile supplier statements, monitor outstanding items, and follow up on aged or disputed balances to maintain accurate accounts
• Oversee Internal Check Request process, with consideration to urgency
• Maintain organized records for audit and reference purposes
• Follow internal guidelines to create and update supplier profiles, confirm tax documentation, remit-to information, and confirm details are complete and accurate.
• Investigate and resolve billing discrepancies by coordinating with vendors and internal teams on pricing, receipts, approvals, and missing information.
• Email supplier remittance confirmations for payments issued
• Assist with annual 1099 preparation
• Work on special projects as needed

Skills

Invoices processing

Independent work

Organizational skills

Excel

Written and verbal communication

Education

Associates’ degree in Accounting or finance

Tools

Excel

Microsoft Office

Job description

Kovalus Separation Solutions LLC in Wilmington, MA is seeking an Accounts Payable professional for full-time, onsite role. You will manage multiple inboxes, process invoices, reconcile payments, and maintain vendor records to ensure accurate accounting and timely payments.

The ideal candidate has 5+ years of AP experience, strong Excel and MS Office skills, and can work independently while collaborating with business partners. Onsite with hybrid/remote options may be considered based on policy.