Accounts Payable Clerk — Hybrid/Remote with Growth Potential

Kovalus Separation Solutions, Inc.; Wilmington (MA); On-site; USD 31,000 - 42,000; Full time

Benefits offered by this job

Medical plans

Dental & Vision plans

401K plan

Life insurance

Disability insurance

Travel insurance

Paid holidays

Vacation 3 weeks

Sick time 48 hours

Educational assistance

Referral bonus

Bereavement leave

Job summary

Kovalus Separation Solutions, Inc. in Wilmington, MA is seeking an Accounts Payable professional to manage multiple inboxes, process invoices, and reconcile supplier accounts. This role emphasizes timely processing, accurate coding, and collaboration with suppliers and internal teams.

Responsibilities include maintaining invoices, utilizing supplier portals, and supporting 1099 preparation. Strong Excel skills and attention to detail are essential.

Qualifications

• Associates’ degree in Accounting or finance preferred.
• Minimum 5+ years finance or accounts payable experience.
• Familiarity with entering and processing Invoices.
• Excellent written and verbal communication skills.
• Ability to work independently as well as part of a team.
• Excellent organizational skills combined with strong attention to detail.

Responsibilities

• Review and process emails in a timely manner and respond to supplier inquiries.
• Maintain and track monthly utility service provider invoices.
• Operate in supplier portals as well as multiple internal accounting systems.
• Process, verify, and reconcile invoices using 2-way match.
• Examine invoice details for accuracy, appropriate coding, approvals, and supporting documentation.
• Resolve supplier inquiries by researching and producing results in an accurate and timely manner.
• Reconcile supplier statements, monitor outstanding items, and follow up on aged or disputed balances to maintain accurate accounts.
• Oversee Internal Check Request process, with consideration to urgency.
• Maintain organized records for audit and reference purposes.
• Follow internal guidelines to create and update supplier profiles, confirm tax documentation, remit-to information, and confirm details are complete and accurate.
• Investigate and resolve billing discrepancies by coordinating with vendors and internal teams on pricing, receipts, approvals, and missing information.
• Email supplier remittance confirmations for payments issued
• Assist with annual 1099 preparation
• Work on special projects as needed

Skills

Independent work

Attention to detail

Communication skills

Team collaboration

Education

Associates’ degree in Accounting or finance preferred

Tools

Excel

Accounting software

Job description

Kovalus Separation Solutions, Inc. in Wilmington, MA is seeking an Accounts Payable professional to manage multiple inboxes, process invoices, and reconcile supplier accounts. This role emphasizes timely processing, accurate coding, and collaboration with suppliers and internal teams.

Responsibilities include maintaining invoices, utilizing supplier portals, and supporting 1099 preparation. Strong Excel skills and attention to detail are essential.