Accounts Payable Specialist — Hybrid (3+ yrs exp)

Harvard University; Massachusetts; Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Retirement plan

Tuition assistance

Wellbeing resources

Commuter benefits

Parental leave

Job summary

Harvard University’s Office of Physical Resources & Planning (OPRP) seeks an experienced accounts payable professional to manage high-volume invoice processing, supplier payments, and documentation for the FAS facilities portfolio.

The position features a hybrid work arrangement (4 days on campus, 1 day remote after orientation), 35 hours per week, and a comprehensive benefits package including health, retirement, and professional development.

Qualifications

• Three or more years of relevant work experience.
• Education beyond high school may count toward experience.
• College background in Accounting, Finance, or related field preferred.

Responsibilities

• Process high-volume invoices using University/AP systems accurately.
• Review invoices for accuracy, completeness, and proper authorization.
• Process payments to vendors and reconcile vendor statements.
• Collaborate with internal stakeholders to resolve discrepancies and address vendor inquiries.
• Maintain correct and up-to-date accounts payable records and documentation.
• Investigate and resolve problems related to invoice processing, lost checks, and duplicate payments.
• Adhere to accounting principles and standards to ensure compliance.
• Perform ad hoc accounting tasks related to AP and invoice processing.
• Provide back-up for front office coverage.

Skills

Detail-oriented

Analytical skills

Communication

Independent work

Problem solving

Microsoft Office

Excel

SharePoint

Education

College background in Accounting/Finance or related field

Tools

Excel

SharePoint

Accounting systems

Job description

Harvard University’s Office of Physical Resources & Planning (OPRP) seeks an experienced accounts payable professional to manage high-volume invoice processing, supplier payments, and documentation for the FAS facilities portfolio.

The position features a hybrid work arrangement (4 days on campus, 1 day remote after orientation), 35 hours per week, and a comprehensive benefits package including health, retirement, and professional development.