Hybrid Accounts Payable Specialist (3+ yrs)

Harvard University; Cambridge (MA); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Tuition assistance

Retirement plans

Commuter benefits

Job summary

Harvard University is seeking an experienced accounts payable professional to manage high-volume invoice processing, payments, and vendor inquiries within a hybrid work model. The role supports the Office of Physical Resources & Planning and requires strong attention to detail, accounting knowledge, and effective collaboration across departments.

The position offers a 35-hour work week with opportunities to contribute to process improvements, accurate documentation, and timely payments in a

Qualifications

• Three or more years of relevant work experience. Education beyond high school may count toward experience.
• College background in Accounting, Finance, or a related field preferred.
• 2+ years’ experience in accounts payable roles, preferably in a high-volume environment preferred.
• Strong knowledge of accounting principles and practices
• Proficiency in Microsoft Office Suite including Excel & SharePoint.
• Excellent attention to detail and accuracy.
• Ability to work independently with minimal supervision, multi-task, and be adaptable.
• Strong professional judgment, attention to detail, and ability to handle complex and confidential information with discretion.
• Excellent analytical and problem-solving skills, with a keen attention to detail.
• Strong communication, interpersonal skills, and customer service skills with the ability to collaborate effectively across departments.
• Ability to thrive in a fast-paced environment and meet tight deadlines.

Responsibilities

• Process high-volume invoices using various University/Department AP systems accurately and efficiently, ensuring compliance with university policies and procedures.
• Review invoices for accuracy, completeness, and proper authorization.
• Process payments to vendors on time and reconcile vendor statements.
• Collaborate with internal stakeholders to resolve discrepancies and address vendor inquiries on time.
• Maintain correct and up-to-date accounts payable records and documentation.
• Investigate and resolve problems as they concern invoice processes, lost checks, duplicate payments, vendor payment inquiries.
• Adhere to accounting principles and standards to ensure compliance with regulations.
• Perform ad hoc accounting tasks related to AP and invoice processing.
• Maintain office supplies, routine clerical tasks as needed.
• Service as back-up for front office coverage.

Skills

Accounts payable

High-volume environment

Excel

SharePoint

Attention to detail

Communication skills

Education

College background in Accounting/Finance

2+ years accounts payable experience

Tools

Accounts payable systems

ERP systems (Oracle/PeopleSoft)

Job description

Harvard University is seeking an experienced accounts payable professional to manage high-volume invoice processing, payments, and vendor inquiries within a hybrid work model. The role supports the Office of Physical Resources & Planning and requires strong attention to detail, accounting knowledge, and effective collaboration across departments.

The position offers a 35-hour work week with opportunities to contribute to process improvements, accurate documentation, and timely payments in a