Accounts Payable Specialist — Growth, Stability, and Impact

Owens Ames Kimball; Fort Myers (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Salary

401(k) profit sharing

Paid time off

Health insurance

Job summary

Owens Ames Kimball in Fort Myers, FL is seeking an Accounts Payable Specialist to support the accounting team with timely invoice processing, vendor payments, and accurate records. This role emphasizes compliance, project documentation, and strong vendor relationships within a collaborative finance team.

The ideal candidate will enjoy numbers, stay organized, and bring 1–3 years of AP or related experience along with a degree in accounting or business administration.

Qualifications

• 1–3 years of accounts payable, accounting, or administrative experience.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Proficiency with Microsoft Office, particularly Excel, and the ability to learn accounting and construction management software such as Timberscan, Procore, and Acumatica.
• Strong attention to detail and organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent analytical, problem-solving, and mathematical reasoning abilities.
• Effective written and verbal communication skills with a customer-service mindset.

Responsibilities

• Process vendor invoices, payments, and account reconciliations while ensuring proper coding, documentation, and approvals.
• Verify invoices against purchase orders, contracts, and approved change orders.
• Maintain accurate vendor records, including tax documentation, insurance certificates, and remittance information.
• Respond to vendor inquiries and help resolve payment or documentation discrepancies.
• Ensure compliance with company policies and regulatory requirements, including W‑9s, lien waivers, EEO documentation, and sales and use tax requirements.
• Organize and maintain project and accounting records, supporting audit requests and document retention requirements.
• Assist with month-end close activities, invoice reviews, and financial documentation preparation.
• Support the Accounts Payable Accountant and Controller with special projects and departmental initiatives.
• Provide occasional front desk and receptionist support, including greeting visitors and directing incoming calls.

Skills

Accounts payable experience

Attention to detail

Analytical skills

Effective communication

Education

Associate's or Bachelor's degree in Accounting/Finance/Business Administration

Tools

Timberscan

Procore

Acumatica

Microsoft Excel

Job description

Owens Ames Kimball in Fort Myers, FL is seeking an Accounts Payable Specialist to support the accounting team with timely invoice processing, vendor payments, and accurate records. This role emphasizes compliance, project documentation, and strong vendor relationships within a collaborative finance team.

The ideal candidate will enjoy numbers, stay organized, and bring 1–3 years of AP or related experience along with a degree in accounting or business administration.