Accounts Payable Specialist

Owen Ames Kimball; Fort Myers (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Salary

401(k) profit sharing

Paid time off

Health insurance

Job summary

Owens Ames Kimball in Fort Myers, FL is seeking an Accounts Payable Specialist to support the accounting team with timely invoice processing, vendor payments, and accurate records. This role emphasizes compliance, project documentation, and strong vendor relationships within a collaborative finance team.

The ideal candidate will enjoy numbers, stay organized, and bring 1–3 years of AP or related experience along with a degree in accounting or business administration.

Qualifications

• 1–3 years of accounts payable, accounting, or administrative experience.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Proficiency with Microsoft Office, particularly Excel, and the ability to learn accounting and construction management software such as Timberscan, Procore, and Acumatica.
• Strong attention to detail and organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent analytical, problem-solving, and mathematical reasoning abilities.
• Effective written and verbal communication skills with a customer-service mindset.

Responsibilities

• Process vendor invoices, payments, and account reconciliations while ensuring proper coding, documentation, and approvals.
• Verify invoices against purchase orders, contracts, and approved change orders.
• Maintain accurate vendor records, including tax documentation, insurance certificates, and remittance information.
• Respond to vendor inquiries and help resolve payment or documentation discrepancies.
• Ensure compliance with company policies and regulatory requirements, including W‑9s, lien waivers, EEO documentation, and sales and use tax requirements.
• Organize and maintain project and accounting records, supporting audit requests and document retention requirements.
• Assist with month-end close activities, invoice reviews, and financial documentation preparation.
• Support the Accounts Payable Accountant and Controller with special projects and departmental initiatives.
• Provide occasional front desk and receptionist support, including greeting visitors and directing incoming calls.

Skills

Accounts payable experience

Attention to detail

Analytical skills

Effective communication

Education

Associate's or Bachelor's degree in Accounting/Finance/Business Administration

Tools

Timberscan

Procore

Acumatica

Microsoft Excel

Job description

Job Title: Accounts Payable Specialist

Location: Fort Myers, FL

Classification: Full Time

Why Build Your Career at Owen-Ames‑Kimball

At Owen-Ames-Kimball, you are not just taking a job. You are joining a team that has spent more than 130 years proving that great buildings are built by great people. We trust our employees to do meaningful work, encourage them to grow, and support them with leaders who value integrity as much as results. We are people who value people, and with an average tenure of 12 years, that is something we live every day.

If you are looking for a place where your voice matters, your contributions are recognized, and your work leaves a mark on communities across Michigan, Colorado, and Florida, there is a place for you at Owen-Ames-Kimball.

About this opportunity

Owen-Ames-Kimball Co. is hiring a detail-oriented Accounts Payable Specialist in Fort Myers, FL to support our accounting team by ensuring the timely and accurate processing of invoices, vendor payments, and financial records. This role plays an important part in maintaining compliance, supporting project documentation, and fostering positive vendor relationships. The ideal candidate enjoys working with numbers, staying organized, and contributing to the efficiency of a collaborative finance team.

What you’ll do

• Process vendor invoices, payments, and account reconciliations while ensuring proper coding, documentation, and approvals.
• Verify invoices against purchase orders, contracts, and approved change orders.
• Maintain accurate vendor records, including tax documentation, insurance certificates, and remittance information.
• Respond to vendor inquiries and help resolve payment or documentation discrepancies.
• Ensure compliance with company policies and regulatory requirements, including W‑9s, lien waivers, EEO documentation, and sales and use tax requirements.
• Organize and maintain project and accounting records, supporting audit requests and document retention requirements.
• Assist with month‑end close activities, invoice reviews, and financial documentation preparation.
• Support the Accounts Payable Accountant and Controller with special projects and departmental initiatives.
• Provide occasional front desk and receptionist support, including greeting visitors and directing incoming calls.

What we’re looking for

• 1-3 years of accounts payable, accounting, or administrative experience.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• Proficiency with Microsoft Office, particularly Excel, and the ability to learn accounting and construction management software such as Timberscan, Procore, and Acumatica.
• Strong attention to detail and organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent analytical, problem‑solving, and mathematical reasoning abilities.
• Effective written and verbal communication skills with a customer‑service mindset.
• Ability to maintain confidentiality and handle sensitive financial information with discretion.
• A proactive, accountable professional who takes ownership of their work and strives for accuracy and excellence.

The O‑A‑K Advantage

We offer a competitive compensation and benefits package, including but not limited to salary, 401(k) profit sharing, paid time off, health insurance. You’ll work with a close‑knit, supportive team in a low‑turnover culture where people genuinely enjoy what they do. Our size and values mean your contributions are recognized, your work makes a real impact in the communities we serve, and no two days are the same thanks to a variety of engaging, cross‑departmental tasks. Founded in Grand Rapids in 1891, O‑A‑K is a stable, respected company delivering construction projects annually across Michigan, Colorado, and Florida.

Owen-Ames-Kimball Co. complies with all Equal Employment Opportunity (EEO) laws and regulations. O‑A‑K does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, genetic information, sexual orientation, gender Identity and expression, disability, veteran status, pregnancy status or other status protected by law.

Candidates that accept an offer of employment must undergo and pass pre‑employment testing including a drug and background screen.