Accounts Payable Specialist - Growth & Flexible Time Off

Alchemy; San Francisco (CA); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Medical, Dental, & Vision

Gym Reimbursement

Home Office Build-out Budget

In-Office Group Meals

Commuter Benefits

Flexible Time Off

Wellbeing & Mental Health Perks

Learning & Development Stipend

Company Sponsored Conferences & Events

HSA and FSA Plans

Fertility Benefits

Job summary

Alchemy is hiring an Accounts Payable Specialist to own daily AP activities, including invoice coding, timely payments, and vendor support. You’ll work with Zip, NetSuite, and Ramp and partner with Accounting and Procurement to keep procure-to-pay running smoothly.

Ideal candidates have 2–4 years in AP, strong attention to detail, and hands-on experience with ERP systems. This is a fully on-site role in San Francisco, offering competitive pay and comprehensive benefits.

Qualifications

• 2-4 years of experience in accounts payable or a related accounting operations role with hands-on responsibility for invoice processing and vendor support.
• Curiosity about how processes work and initiative to create better processes.
• Solid understanding of invoice coding, purchase orders, payment terms, reconciliations, and basic accrual accounting.
• Experience with accounting or ERP systems and the ability to learn new P2P, payment, and AI tools.
• Strong Excel or Google Sheets skills, including lookups, pivot tables, and reconciling data across reports.
• Attention to detail, sound judgment, and a habit of checking your work.
• Ability to manage recurring deadlines, prioritize competing requests, and follow through independently.
• Clear, practical communication and a collaborative approach to working with vendors and colleagues.

Responsibilities

• Manage the AP inbox, promptly process incoming invoices and requests, and serve as a primary point of contact for vendors and internal teams.
• Review, enter, classify, and code vendor invoices in Zip and NetSuite, ensuring complete documentation, appropriate approvals, and purchase order matching where applicable.
• Prepare payment batches for review and approval, monitor payment deadlines, and follow up on outstanding approvals or missing information.
• Support vendor onboarding and maintain accurate vendor records, including tax forms, addresses, payment terms, and verified banking information.
• Investigate and resolve invoice discrepancies, duplicate charges, missing credits, and payment issues; elevate exceptions when needed.
• Review employee expenses and corporate card transactions in Ramp for accurate coding, receipts, approvals, and policy compliance.
• Reconcile AP activity and balances with the general ledger, investigate differences, and ensure invoices, credits, and payments are properly recorded.
• Support month-end close by identifying unrecorded invoices and potential accruals and preparing supporting schedules for Accounting.
• Maintain vendor tax documentation, including W-9s, and support annual 1099 preparation.
• Follow established approval and payment controls, including verification procedures for vendor banking changes.
• Maintain organized records and provide AP documentation for internal reviews and external audits.
• Support system updates, workflow improvements, and other projects affecting procurement, expenses, accounts payable, and FP&A.

Skills

Invoice processing

Vendor support

Account reconciliations

Excel skills

Process improvement

Tools

NetSuite

Zip

Ramp

Job description

Alchemy is hiring an Accounts Payable Specialist to own daily AP activities, including invoice coding, timely payments, and vendor support. You’ll work with Zip, NetSuite, and Ramp and partner with Accounting and Procurement to keep procure-to-pay running smoothly.

Ideal candidates have 2–4 years in AP, strong attention to detail, and hands-on experience with ERP systems. This is a fully on-site role in San Francisco, offering competitive pay and comprehensive benefits.