Accounts Payable Specialist: Fast-Paced Invoices & Vendors

Alco Harvesting LLC; Pacer (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Alco Harvesting LLC is seeking an Accounts Payable Specialist to manage vendor invoicing, approvals, and payments. You will set up new vendors, process high volumes of PO invoices, and voucher in our ERP system while monitoring discounts.

You'll produce monthly vendor aging reports, assist with year-end tasks, and maintain accurate vendor records. A team-focused, detail-oriented professional with 3+ years AP experience is ideal.

Qualifications

• Three years Accounts Payable experience required.
• Proficient in Microsoft Office (Excel) and 10 key.
• Ability to work independently and in a team.
• Prioritizes deadlines and coordinates multiple contributors.
• Willingness to follow the Company Handbook.
• Clear written and verbal communication in English.

Responsibilities

• Review invoices for accuracy, approvals, and documentation before payment.
• Perform accurate and timely invoice data entry.
• Process high volume of purchase orders and related invoices.
• Maintain organized records for approved and vouchered invoices.
• Obtain signatures and process checks for distribution.
• Support other departments with research expenses.
• Prepare and review monthly Vendor Aging and Received Invoice Pending reports.
• Assist with annual 1099 preparation and verify tax IDs.
• Maintain vendor relationships and resolve invoice inquiries.
• Research and resolve invoice discrepancies and payment issues.
• Maintain vendor records with complete support documents.
• Support month-end and year-end AP activities.
• Follow internal controls related to invoice processing and payments.
• Assist Accounting Supervisor/Manager with additional tasks.

Skills

Problem Solving

Interpersonal Skills

Communication

Teamwork

Ethics and Integrity

Adaptability

Attendance and Punctuality

Dependability and Accountability

Planning and Organization

Accuracy and Attention to Detail

Productivity

Confidentiality

Continuous Improvement

Safety and Security

Bilingual Communication

Education

High school diploma, GED, or equivalent

Tools

Excel

10-key

Job description

Alco Harvesting LLC is seeking an Accounts Payable Specialist to manage vendor invoicing, approvals, and payments. You will set up new vendors, process high volumes of PO invoices, and voucher in our ERP system while monitoring discounts.

You'll produce monthly vendor aging reports, assist with year-end tasks, and maintain accurate vendor records. A team-focused, detail-oriented professional with 3+ years AP experience is ideal.