Accounts Payable Specialist - Drive Accurate Payments

Eagle Fire Inc.; Richmond (VA); On-site; USD 60,000 - 70,000; Full time

Job summary

Eagle Fire Inc. in Richmond, VA, is seeking an Accounts Payable Specialist to manage day-to-day financial transactions including Accounts Payable and corporate credit card processing. You will ensure timely vendor payments, maintain records, and support other accounting functions as needed.

The role requires strong communication, organization, and the ability to work independently. Located in the Richmond area, this on-site position offers growth opportunities within our expanding team.

Qualifications

• High school diploma or equivalent required.
• Minimum of 3 years of related accounts payable experience.
• Job costing and/or construction industry experience preferred.
• Excellent written and oral communication; fluent English.

Responsibilities

• Analyze and process accounts payable in a timely manner.
• Code invoices, vouchers, and check requests with correct accounting codes.
• Ensure compliance with internal controls and approval processes.
• Monitor discount opportunities on vendor invoices.
• Prepare weekly accounts payable check runs and ACH batches.
• Handle vendor correspondence via phone or email.
• Resolve discrepancies and documentation related to PO, invoices, or payments.
• Reconcile various accounts monthly and alert Accounting Manager of discrepancies.
• Maintain master vendor list within ERP system and manage vendor setup.
• Administer company credit card program including issuing/ deactivating cards.
• Back up other accounting duties as needed.
• Reconcile large vendor statements and pull payment reporting.
• Coordinate with regional offices to match invoices with POs.
• Perform other related duties as required.

Skills

Communication skills

English fluency

Customer service

Self-starter

Organizational skills

Education

High School diploma or equivalent

Tools

ERP system

Job description

Eagle Fire Inc. in Richmond, VA, is seeking an Accounts Payable Specialist to manage day-to-day financial transactions including Accounts Payable and corporate credit card processing. You will ensure timely vendor payments, maintain records, and support other accounting functions as needed.

The role requires strong communication, organization, and the ability to work independently. Located in the Richmond area, this on-site position offers growth opportunities within our expanding team.