Accounts Payable Specialist - Detail-Oriented, PTO

Gemma Power Systems, LLC; Glastonbury (CT); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

PTO

Comprehensive Nationwide Health and WF

401(k) Retirement Savings Plan

Paid Holidays

Work-Life Balance

Company-Sponsored Events

Job summary

Gemma Power Systems in Connecticut is seeking an Accounts Payable Administrator to support day-to-day AP functions, maintain records, coordinate invoices and vendor activity, and assist with payment processing.

The ideal candidate is highly organized, detail-oriented, dependable, and capable of managing multiple priorities and deadlines while communicating effectively and developing knowledge of AP systems and processes.

Qualifications

• High school diploma or equivalent is required; Associate or Bachelor’s degree in Accounting, Finance, Business, or a related field is preferred.
• 1-3 years of Accounts Payable, accounting, administrative, or related experience is preferred.
• Working knowledge of Microsoft O365 suite of products, including Excel, Outlook, and Word.
• Experience with accounting or invoice processing systems is preferred.
• Familiarity with Sage 300 and TimberScan is a plus.

Responsibilities

• Monitor AP mailbox, respond to inquiries, route invoices, and ensure timely processing.
• Communicate with vendors and internal teams to resolve invoice, payment, and documentation issues.
• Review monthly vendor statements and reconcile activity to payment records.
• Support weekly payment processing, including check runs and mailing activities.
• Review employee expense reports for documentation, coding, approvals, and policy compliance.
• Maintain invoice records in AIM and TimberScan, ensuring accuracy and accessibility.
• Create and enter purchase orders and change orders, verifying vendor data and amounts.
• Process overhead invoices, resolve discrepancies, and route for approvals.
• Support month-end close by researching outstanding invoices and accrual support.
• Provide general administrative support to the Finance team (meetings, office needs).

Skills

Detail oriented

Time management

Communication

Team collaboration

Education

Associate or Bachelor’s degree in Accounting, Finance, Business, or related field

Tools

Sage 300

TimberScan

Microsoft 365 (Excel, Outlook, Word)

Job description

Gemma Power Systems in Connecticut is seeking an Accounts Payable Administrator to support day-to-day AP functions, maintain records, coordinate invoices and vendor activity, and assist with payment processing.

The ideal candidate is highly organized, detail-oriented, dependable, and capable of managing multiple priorities and deadlines while communicating effectively and developing knowledge of AP systems and processes.