Accounts Payable Specialist — Detail‑Oriented & Growth‑Minded

Gemma Power Systems; Glastonbury (CT); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

PTO

Health benefits

401(k) plan

Paid holidays

Company events

Work-life balance resources

Financial planning resources

Job summary

Gemma Power Systems is seeking an Accounts Payable Administrator to join the Finance team in Connecticut. You will support day-to-day AP functions, process invoices, maintain records, and assist with payments while coordinating with vendors and internal teams.

The role requires strong organization, attention to detail, and the ability to manage multiple priorities. You will work with AIM and TimberScan, enter POs, help with month-end close, and provide administrative support to the Finance Team.

Qualifications

• High school diploma or equivalent; an Associate or Bachelor's degree is preferred.
• 1–3 years of Accounts Payable, accounting, administrative, or related experience preferred.
• Proficiency with Microsoft Office 365 (Excel, Outlook, Word).
• Sage 300 and TimberScan experience is a plus.
• Strong communication, organization, and attention to detail.

Responsibilities

• Monitor AP mailbox, respond to inquiries, route invoices, and ensure timely processing.
• Communicate with vendors and internal teams to resolve invoice and payment issues.
• Review monthly vendor statements and reconcile activity to payments.
• Support weekly payment processing, including check runs and mailing activities.
• Review employee expense reports for documentation and approvals.
• Maintain invoice records in AIM and TimberScan and keep data current.
• Create and edit purchase orders and change orders with accurate vendor data.
• Process overhead invoices and route for approvals and payments.
• Assist with month-end close by researching outstanding invoices and accruals.
• Provide general admin support to the Finance team as needed.

Skills

Attention to detail

Time management

Communication skills

Education

High school diploma; Associate or Bachelor’s preferred

Tools

TimberScan

Sage 300

Microsoft O365

Job description

Gemma Power Systems is seeking an Accounts Payable Administrator to join the Finance team in Connecticut. You will support day-to-day AP functions, process invoices, maintain records, and assist with payments while coordinating with vendors and internal teams.

The role requires strong organization, attention to detail, and the ability to manage multiple priorities. You will work with AIM and TimberScan, enter POs, help with month-end close, and provide administrative support to the Finance Team.