Accounts Payable Specialist

Ardent Federal Credit Union; Philadelphia (Philadelphia County); On-site; USD 36,000 - 52,000; Full time

Job summary

Ardent Federal Credit Union is seeking an Accounts Payable Specialist to manage the full-cycle AP process at our Headquarters in Philadelphia, PA. This role ensures accurate invoice processing, timely payments, and strong vendor relations.

The position supports CAO and Assistant Controller, and requires 1–3+ years in AP or accounting, with emphasis on internal controls and Excel proficiency. This on-site role offers a competitive hourly wage and opportunities for collaboration across finance

Qualifications

• 1–3+ years of accounts payable or general accounting experience
• Experience in a financial institution is a plus
• Strong understanding of accounting principles and internal controls
• Proficient in accounting software and Excel

Responsibilities

• Process high-volume invoices with proper approvals and GL coding
• Process employee reimbursements and corporate card payments
• Maintain vendor records, W-9s, and terms
• Prepare and execute weekly check runs and ACH payments
• Reconcile AP GL accounts daily and end-of-month entries
• Assist with audits and provide documentation as needed
• Support CAO and Assistant Controller with accounting tasks

Skills

Accounts payable

Vendor management

Excel proficiency

Attention to detail

Team work

Education

Associate or Bachelor’s degree in accounting

Tools

Microsoft Excel

Accounting software

Job description

Job Details:

Job Location: Headquarters - Philadelphia, PA 19102, Position Type: Full Time, Salary Range: $26.86 - $38.00 Hourly, Job Category: Accounting, General Purpose:

The Accounts Payable Specialist is responsible for managing the full-cycle accounts payable process for the credit union, ensuring timely and accurate processing of invoices, payments, and expense reports. This role supports the financial integrity of the organization while maintaining strong vendor relationships and adherence to internal controls and regulatory requirements. Additionally, this position will also assist the CAO and Assistant Controller in a variety of accounting and clerical functions as well as special projects as needed.

Essential Functions:

• Process high-volume invoices, ensuring accuracy, proper approvals, and coding to the general ledger
• Process of employee reimbursements
• Process internal corporate card payments
• Maintain and reconcile the vendor cash account for automatic payments
• Prepare and execute weekly check runs, and ACH payments
• Reconcile AP general ledger accounts daily
• Prepare and maintain pre-paid schedule and prepare end of month entry
• Maintain vendor records, including W-9s and payment terms
• Prepare and submit 1099 filings
• Reconcile vendor statements and resolve discrepancies in a timely manner
• Monitor accounts to ensure payments are up to date and in compliance with policies
• Respond to vendor inquiries and maintain positive relationships
• Support internal and external audits by providing documentation and explanations

Other Duties:

• Manage expired cashier checks
• Settlement and reconciliation of ATM machines
• Cash management for ATM cash orders
• Settlement of daily ATM cash and check deposits
• Assist with general ledger and cash reconciliations
• Assist with daily branch settlement
• Perform other duties as required

Qualifications: Job Requirements (Education/Experience):

• High School Diploma or equivalent.
• Associate or bachelor’s degree in accounting, Finance, or related field preferred
• 1-3+ years of accounts payable or general accounting experience (financial institution experience a plus)
• Strong understanding of accounting principles and internal controls
• Experience with accounting software, and Microsoft Excel
• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to work independently and collaboratively in a team environment