Accounts Payable Specialist — Detail-Driven & Efficient

Capano Management Company; Wilmington (DE); On-site; USD 42,000 - 60,000; Full time

Job summary

Capano Management Company in Wilmington, DE seeks an Accounts Payable Clerk to process invoices, manage utility payments, and maintain accurate GL coding. The role requires strong Excel skills and meticulous attention to detail.

You will coordinate with vendors and accountants, handle weekly check runs, and ensure policy compliance. High school diploma required; degree preferred, with at least 3 years in AP preferred.

Qualifications

• Proficient use and understanding of Microsoft Office Suite, specifically Excel
• Exceptional analytical, written, and verbal communication skills
• Acute attention to detail and ability to promote high quality standards
• Excellent organizational skills and ability to manage multiple priorities with competing deadlines
• Ability to maintain a high level of confidentiality and handle discreet matters appropriately

Responsibilities

• Process invoices in a timely manner to correct property, vendor, and general ledger accounts using Entrata and Newstar Systems
• Print and file invoices posted to Newstar
• Prioritize Utilities and time-sensitive payments
• Generate invoices from Utility website
• Track Utility invoices on Excel spreadsheet
• Review tracker at month-end and request missing invoices from vendors
• Communicate with accountants on proper coding and special TI’s/new sites
• Prepare weekly check runs with remittances
• Answer vendor inquiries and follow up on monthly statements
• Ensure compliance with accounts payable policies and procedures
• Serve as point of contact for accounts payable issues and research resolutions
• Other duties and projects as assigned

Skills

Excel

Analytical skills

Written communication

Verbal communication

Attention to detail

Organizational skills

Self-starter

Team player

Confidentiality

Education

High School Diploma

Associate or bachelor degree preferred

Job description

Capano Management Company in Wilmington, DE seeks an Accounts Payable Clerk to process invoices, manage utility payments, and maintain accurate GL coding. The role requires strong Excel skills and meticulous attention to detail.

You will coordinate with vendors and accountants, handle weekly check runs, and ensure policy compliance. High school diploma required; degree preferred, with at least 3 years in AP preferred.