Specialist, Accounting (In Office)

Aar Corp.; Grand Prairie (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

AAR Corp seeks an Accounting Specialist to provide high-volume AP support and related administrative tasks in-office in Grand Prairie, TX. You will process invoices, perform three-way matching, assist with vendor setup and P-Card administration, and contribute to month-end close activities.

Strong Excel skills, attention to detail, and ability to handle a high volume of transactions are essential. This role reports to the Accounting Manager and requires an associate or bachelor’s degree plus 1–3

Qualifications

• 1–3 years of experience in Accounts Payable, bookkeeping, accounting support, P-Card administration, or administrative support preferred.
• Working knowledge of invoice processing, vendor documentation, and general accounting records.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong organizational, follow-up, and time-management skills, with exceptional attention to detail and accuracy.
• Ability to manage a high volume of transactions while maintaining accuracy and meeting deadlines.
• Ability to protect confidential and sensitive financial information.

Responsibilities

• Provide primary day-to-day support for Accounts Payable, including invoice processing, three-way matching, payment support, discrepancies follow-up, and coordination with internal departments and vendors.
• Collect, review, and organize required paperwork for invoices, vendor setups, and payment processing; follow up promptly on incomplete or missing documentation.
• Prepare and maintain vendor setup requests and supporting documentation, and coordinate with the appropriate vendor master team to resolve setup issues.
• Administer corporate P-Card activity, including reviewing transactions, reconciling statements, monitoring policy compliance, and following up on missing receipts, coding, approvals, and other exceptions.
• Assist with routine reconciliations related to assigned administrative and Accounts Payable processes, including P-Card and vendor-related activity.
• Support Construction in Progress (CIP) project administration by following up with project owners, collecting project documentation, maintaining project status information, and coordinating the assignment and communication of project numbers.
• Serve as the primary point of contact for coordinating and completing customer and vendor credit applications.
• Participate in selected month-end and year-end close activities as assigned, including posting routine journal entries and saving complete supporting documentation to the shared drive.
• Maintain organized accounting records in accordance with company policies and document-retention requirements.
• Coordinate with internal departments to gather information, resolve routine processing issues, and support daily accounting operations.
• Assist with administrative projects, process improvements, and other duties as assigned.

Skills

Accounts Payable

High-volume processing

Attention to detail

Time management

Education

Associate degree in accounting/finance/business admin

Bachelor's degree in accounting/finance/business admin

Tools

Microsoft Excel

MS Office

Job description

Job Description - Specialist, Accounting (In Office) (18954)

About Us:AAR Corp. (NYSE: AIR) is a global aerospace and defense aftermarket solutions company that employs more than 6,000 people across over 60 sites in over 20 countries. Headquartered in the Chicago, Illinois area, AAR supports commercial and government customers in more than 100 countries through four operating segments: Parts Supply, Integrated Solutions, Repair and Engineering and Expeditionary Services.AAR’s purpose is to empower people to build innovative aerospace solutions today so you can safely reach your destination tomorrow. The company’s mission is to go above and beyond to provide value-driven aerospace aftermarket solutions to meet the evolving needs of our customers worldwide. AAR constantly searches for the right thing to do for its customers, employees, partners and for society.

Specialist, Accounting (In Office) - 18954

Description

Accounting Specialist

The Accounting Specialist provides high-volume Accounts Payable and administrative support to the Accounting and Finance team. The role is primarily responsible for Accounts Payable assistance, corporate P-Card administration, vendor setup documentation, Construction in Progress (CIP) coordination, maintaining prepaid and fixed asset subledgers, and maintenance of complete accounting records. This position will participate in selected monthly close activities, including posting routine journal entries and saving supporting documentation to the shared drive. The Accounting Specialist will report to the Accounting Manager.

What you will be responsible for:

• Provide primary day-to-day support for Accounts Payable, including invoice processing, three-way matching, payment support, discrepancies follow-up, and coordination with internal departments and vendors.
• Collect, review, and organize required paperwork for invoices, vendor setups, and payment processing; follow up promptly on incomplete or missing documentation.
• Prepare and maintain vendor setup requests and supporting documentation, and coordinate with the appropriate vendor master team to resolve setup issues.
• Administer corporate P-Card activity, including reviewing transactions, reconciling statements, monitoring policy compliance, and following up on missing receipts, coding, approvals, and other exceptions.
• Assist with routine reconciliations related to assigned administrative and Accounts Payable processes, including P-Card and vendor-related activity.
• Support Construction in Progress (CIP) project administration by following up with project owners, collecting project documentation, maintaining project status information, and coordinating the assignment and communication of project numbers.
• Serve as the primary point of contact for coordinating and completing customer and vendor credit applications.
• Participate in selected month-end and year-end close activities as assigned, including posting routine journal entries and saving complete supporting documentation to the shared drive.
• Maintain organized accounting records in accordance with company policies and document-retention requirements.
• Coordinate with internal departments to gather information, resolve routine processing issues, and support daily accounting operations.
• Assist with administrative projects, process improvements, and other duties as assigned.

What you will need to be successful in this role:

• Associate degree or bachelor's degree in accounting, finance, business administration, or a related field preferred.
• 1 to 3 years of experience in Accounts Payable, bookkeeping, accounting support, P-Card administration, or administrative support preferred.
• Working knowledge of invoice processing, vendor documentation, and general accounting records.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong organizational, follow-up, and time-management skills, with exceptional attention to detail and accuracy.
• Ability to manage a high volume of transactions while maintaining accuracy and meeting deadlines.
• Ability to protect confidential and sensitive financial information.

Positive demeanor, dependability, accountability, and willingness to learn.

The rewards of your career at AAR go far beyond just your salary:

Competitive salary and annual bonus package. Comprehensive benefits package including medical, dental, and vision coverage. 401(k) retirement plan with company match. Generous paid time off program. Professional development and career advancement opportunities.

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be regularly required to sit, stand, bend, reach and move about the facility. The environmental characteristic for this position is an office setting with variable temperatures. Candidates should be able to adapt to a traditional business environment.

AAR provides accommodation in accordance with applicable laws through all stages of the hiring process. If you require accommodation for any part of the application and hiring process, please advise Human Resources.

Job

Finance

Primary Location

United States-Texas-Grand Prairie-Triumph Accessory Services

Schedule

Full-time

Overtime Status

Exempt

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.