Accounts Receivable Supervisor

Institute for Defense Analyses; Alexandria (VA); Hybrid; USD 91,000 - 146,000; Full time

Benefits offered by this job

Comprehensive benefits

Relocation assistance

Public Service Loan Forgiveness (PSLF)

Job summary

Institute for Defense Analyses (IDA) in Alexandria, VA, seeks an Accounts Receivable Supervisor for a hybrid role combining onsite and remote work. You will oversee full-cycle invoicing across CPFF, FFP, and T&M contracts, ensure accurate cash application, and drive monthly close reconciliations.

Qualifications include a Bachelor's in Accounting and 5 years in government contract billing, with Deltek Costpoint, WAWF, VIPERS, and IPP experience.

Qualifications

• Bachelor's degree in Accounting or related field; five years government contract billing experience.

Responsibilities

• Manage full-cycle invoicing for CPFF, FFP, and T&M contracts.
• Monitor collections and cash application; ensure timely match to invoices.
• Prepare reconciliations of billings and payments; support monthly close.
• Supervise Accounts Receivable staff and develop processes and templates.

Skills

Excel proficiency

Communication skills

Team collaboration

GAAP knowledge

Security clearances

Education

Bachelor's degree in Accounting or related field

Tools

Deltek Costpoint

WAWF

VIPERS

IPP

Job description

This is a hybrid capacity position that requires both onsite presence and remote work.

Overview

The Accounts Receivable Supervisor is responsible for all aspects of the accounts receivable function associated with the IDA's contract billings. The Supervisor ensures accurate receivable records and supports the Corporate Controller in preparation of financial reports related to the accounts receivable function.

Primary Responsibilities

Billing and Invoicing

• Manages the full-cycle invoicing process for all contract types (CPFF, FFP, and T&M), including preparing invoices and contract-specific supplemental reports.
• Verifies that system-generated invoices apply indirect cost loading and fee recognition.
• Oversees electronic invoice submission through customer invoicing systems and the collection of amounts billed.
• Establishes and maintains consistent billing standards, processes, and templates for Accounts Receivable staff, and drafts and updates procedures as needed.
• Prepares and approves all credit memos and voided invoices.

Collections and Cash Application

• Monitors receivable balances and lead collection activities for contracts.
• Ensures cash receipts are accurately and promptly matched to invoices.
• Works with the Contracts Manager and Project Control to issue final invoices before contract closeout deadlines, and provides research and guidance as needed.

Reconciliation and Reporting

• Identifies differences between IDA and customer records, and prepares reconciliations of cumulative billings and payments received.
• Reports monthly on Unbilled Receivable balances and explains timing differences between billing and revenue recognition.
• Prepares the monthly invoicing status report and reviews it with management.
• Participates in the financial close and prepares reconciliations for assigned general ledger accounts related to accounts receivable.

Leadership

• Supervises, trains, and develops Accounts Receivable staff, and assigns and reviews their work.
• Performs other duties as assigned.

Minimum Qualifications

• Bachelor's degree in Accounting or a related field preferred, and five years of experience in government contract billing and collections.
• Experience with Deltek Costpoint, WAWF, VIPERS, and IPP.
• Working knowledge of GAAP revenue recognition and FAR cost principles for cost allowability.
• Proficiency in Microsoft Office, particularly Excel.
• Strong written and verbal communication skills.
• Ability to work effectively in a team environment, manage multiple projects, and adapt to shifting priorities.
• Successful completion of a criminal background check, and ability to obtain and maintain necessary security clearances.
• U.S. citizenship required.

Why work at IDA?

IDA, as a non-profit, is uniquely positioned to answer the most challenging U.S. security and science questions with objective and rigorous analysis leveraging extraordinary scientific, technical, and analytic expertise. This position is located in Alexandria, VA, just outside Washington, D.C.

IDA offers the following benefits and resources to their employees:

• Comprehensive benefits including diverse health insurance options, generous 10% contribution to retirement, maternity/paternity leave, 20 days paid time off, and relocation assistance.
• Mission-oriented work at a non-profit that supports and protects our warfighters
• Eligibility for Public Service Loan Forgiveness (PSFL) due to IDA's non-profit status.
• Professional development including tuition reimbursement, internal and external trainings, and funding for researcher-pitched projects and publications.
• A strong employee and corporate work-life balance, including options for flex time.
• A brand-new facility located in Alexandria's high-tech corridor in Potomac Yard; and close proximity to local dining and shopping.
• Easy access to Potomac Yard Metro stop and Potomac Yard DASH bus stop. Employer contributes $315/month (IRS max) to commuter benefits.

Compensation

We support transparency, equity, and fairness in our compensation program and provide a reasonable estimate of the salary range based on data-driven market analysis for each position. While it is not typical for an individual to be hired at or near the top of the range, a reasonable estimate of the salary range for this role is $91,415 - $146,264. Individual salary within this range will be commensurate with the incumbent's experience, unique skills and qualifications, and other relevant factors.

U.S. Citizenship is required

Ability to obtain and maintain a security clearance is required

IDA is an equal opportunity employer committed to providing a fair recruiting process and working environment free from discrimination. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability or protected veteran status.

IDA is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process or in order to perform the essential functions of a position, please send an email to [e-mail] and let us know the nature of your request and contact information.

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