Accounts Payable Specialist — Bedford, NH

Associa; Bedford (NH); On-site; USD 42,000 - 64,000; Full time

Job summary

Associa in Bedford, NH is seeking an Accounts Payable Coordinator to support centralized accounting for community associations. You will work with Community Managers and vendors, ensuring accurate, timely processing of invoices and strong vendor records maintenance.

duties include reviewing invoices, resolving discrepancies, and assisting with audits. This role requires US GAAP knowledge, excellent communication, and the ability to manage high volumes with attention to detail.

Qualifications

• Knowledge of Accounts Receivable, Accounts Payable and General Ledger activity.
• Knowledge of Audit Reports.
• Knowledge of accounting principles, practices and procedures (US GAAP).
• Strong written and communication skills.
• Professional communication skills (phone, interpersonal, written, verbal).
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
• Bachelor’s Degree Preferred.

Responsibilities

• Work closely with Community Managers to assist with answering financial questions.
• Manage day to day payable processing across assigned portfolio of associations, ensuring invoices are processed accurately and timely.
• Review invoices for appropriate coding, association allocation, approvals, supporting documentation, and payment terms.
• Research and resolve AP discrepancies, including duplicate payments, vendor account issues, missing information, and payment inquiries.
• Maintain vendor records and assist with required documentation, including W9s, COIs, etc.
• Manage a high volume of transactions while maintaining strong attention to detail and meeting established processing deadlines.
• Work with outside auditors to answer questions and provide necessary reports.
• Evaluate, analyze and prioritize data in various forms and formats.
• Other duties as assigned

Skills

Attention to detail

Time management

Communication skills

Team player

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Associa in Bedford, NH is seeking an Accounts Payable Coordinator to support centralized accounting for community associations. You will work with Community Managers and vendors, ensuring accurate, timely processing of invoices and strong vendor records maintenance.

duties include reviewing invoices, resolving discrepancies, and assisting with audits. This role requires US GAAP knowledge, excellent communication, and the ability to manage high volumes with attention to detail.