Accounts Payable Coordinator for Multi-Entity Nonprofit

Whole Person Care Clinic; Santa Ana (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

NHHA is seeking an Accounts Payable Coordinator to support the full AP cycle across NHHA and affiliated nonprofit partners. The role ensures invoices, reimbursements, and payments are reviewed, coded, and processed timely while maintaining vendor records and internal controls.

The position collaborates with Accounting, operations, and leadership to resolve discrepancies, prepare reports, and assist with month-end close and audits across multiple programs and funding sources.

Qualifications

• Bachelor's degree or equivalent experience in accounting, finance, or related field.
• 3+ years in accounts payable, with multi-entity nonprofit or healthcare exposure preferred.
• Knowledge of full AP cycle, vendor maintenance, payments, and month-end close.

Responsibilities

• Support full accounts payable cycle, review, code, and process invoices and reimbursements.
• Manage vendor records, payments, and 1099 reporting support as needed.
• Coordinate with departments to ensure correct coding and timely payments.
• Reconcile vendor statements, monitor AP aging, and prepare weekly/periodic reports.
• Maintain documentation and assist with audits and internal controls.

Skills

Accounts payable

Vendor management

Microsoft Excel

Communication skills

Attention to detail

Education

Bachelor's degree or equivalent experience

Tools

ERP systems

Accounts payable platforms

Microsoft Office

Job description

NHHA is seeking an Accounts Payable Coordinator to support the full AP cycle across NHHA and affiliated nonprofit partners. The role ensures invoices, reimbursements, and payments are reviewed, coded, and processed timely while maintaining vendor records and internal controls.

The position collaborates with Accounting, operations, and leadership to resolve discrepancies, prepare reports, and assist with month-end close and audits across multiple programs and funding sources.