Accounts Payable Specialist: Automation & High-Volume Ops

Penn Terminals, Inc.; Northern (KY); Hybrid; USD 32,000 - 39,000; Full time

Job summary

Penn Terminals, Inc. is seeking an Accounts Payable Specialist to join our accounting team. This role focuses on accurate financial operations, vendor management, and cash flow support in a high-volume multi-entity environment.

The ideal candidate has 3+ years in AP, proficiency in Excel, and experience with Sage Intacct; Ramp experience is a plus. Responsible for resolving discrepancies, processing invoices, and supporting month-end close.

Qualifications

• 3+ years of Accounts Payable experience in a high-volume environment.
• Strong problem-solving skills with the ability to troubleshoot discrepancies and system issues.
• Proficiency in Microsoft Excel and Word.
• Strong attention to detail and organizational skills.
• Excellent communication and customer service skills (internal and external).

Responsibilities

• Process and reconcile invoices within Sage Intacct.
• Analyze and resolve invoice discrepancies, payment issues, and vendor inquiries.
• Charge expenses to appropriate accounts and cost centers with accuracy.
• Manage vendor payments including scheduling, check runs, and discount opportunities.
• Maintain and reconcile AP general ledger and aging reports.
• Partner with vendors to resolve issues and maintain strong working relationships.
• Process employee reimbursements and verify expense reports.
• Reconcile vendor statements and ensure accuracy of account balances.
• Support month-end close, reporting, and audit readiness.
• Identify opportunities to improve processes through automation and system optimization.
• Assist with reporting, analysis, and special projects as needed.
• Maintain documentation and ensure compliance with internal controls.
• All other duties as assigned.

Skills

Accounts payable

Sage Intacct

Ramp

Excel

Communication

Tools

Sage Intacct

Ramp

Job description

Penn Terminals, Inc. is seeking an Accounts Payable Specialist to join our accounting team. This role focuses on accurate financial operations, vendor management, and cash flow support in a high-volume multi-entity environment.

The ideal candidate has 3+ years in AP, proficiency in Excel, and experience with Sage Intacct; Ramp experience is a plus. Responsible for resolving discrepancies, processing invoices, and supporting month-end close.