Accounts Payable Specialist (900001005)

Marietta City Schools; Marietta (GA); On-site; USD 52,000 - 64,000; Full time

Job summary

Marietta City Schools in Marietta, Georgia is seeking an Accounts Payable Specialist to manage the district's accounts payable process, including contracts, POs, procurement card tasks, and all payments from district funds.

The role requires a high school diploma with accounting/bookkeeping training preferred, and at least five years of AP or accounting experience, ideally in K-12 settings. It is a full-time position reporting to the Director of Accounting.

Qualifications

• High school diploma required; advanced training in accounting/bookkeeping preferred.
• At least five years of bookkeeping or accounting experience.
• Experience in accounts payable for K-12 education preferred.

Responsibilities

• Manage AP process: invoices, payments, and approvals with proper documentation.
• Oversee procurement card system, users, and card issues; train new users.
• Match PO to receiving docs and invoices; ensure correct accounting codes.
• Prepare batch payments: checks, wire transfers, ACH; maintain audit trails.
• Provide vendor support and maintain vendor files and W-9s.
• Ensure compliance with district purchasing procedures.

Skills

AP/GL systems

Excel

Word

Attention to detail

Communication

Multitasking

Education

High school diploma

Accounting/bookkeeping training

Tools

Munis

Job description

Accounts Payable Specialist (900001005)

Marietta City Schools MCS Finance - Marietta, Georgia Open in Google Maps

This job is also posted in Georgia Department of Education , and Marietta City Schools

Job Details

Job ID: 5934045

Application Deadline: Posted until filled

Posted: Sep 21, 2026 4:00 AM (UTC)

Starting Date: Nov 16, 2026

Job Description

POSITION TITLE:

Accounts Payable Specialist

RESPONSIBLE TO:

Director of Accounting

JOB CLASSIFICATION:

Classified position: 239 day Employee-at-Will.

FLSA Status: Exempt

ESSENTIAL FUNCTIONS:

Responsible for the School District's accounts payable process, including contracts, purchase orders, procurement card processes, and all payments from District-level funds.

QUALIFICATIONS:

Education:

High school diploma required, advanced training in accounting/bookkeeping preferred.

Experience:

A minimum of five years of bookkeeping or accounting experience, preferably in accounts payable for K-12 education.

MAJOR RESPONSIBILITIES:

• Demonstrates prompt and regular attendance.
• Manages the receipt, auditing, dating and routing of incoming invoices, billings, statements and claims for District funds. Obtains proper authorization and documentation to pay invoices received.
• Manages the procurement card system, maintains users, groups, profiles, and cards in the software system. Communicates with the bank on procurement card issues to resolve problems timely. Updates procurement card procedures and provides training to new users as needed.
• Reviews approved purchase orders and matches them to approved receiving documents and invoices. Monitors and adjusts accounting codes and dollar amounts as needed to process payments within guidelines.
• Prioritizes invoice payments according to cash discount and payment terms.
• Researches and resolves problems and inquiries from both internal and external parties concerning account status and the processing of invoices and purchase orders. Handles responses via phone or email on a timely basis.
• Prepares batch check runs, wire transfers and ACH files for payment, at least twice per month, or as needed, using the District’s financial software. Generates positive pay file for upload to bank for all checks issued. Maintains proper documentation for review and audit.
• Provides excellent customer service as primary contact with all district vendors. Maintains vendor contracts and ensures proper approval and compliance with purchasing procedures.
• Maintains vendor files within the financial software, assigning vendor numbers and changing data as needed, including maintaining 1099 data. Ensures complete W-9 and vendor information is on file.
• Conducts research as needed to correct errors, obtain missing invoices and ensure there are no duplicate payments to vendors.
• Processes staff travel reimbursements in compliance with State of Georgia travel regulations and District travel procedures.
• Assists in writing procedures for the Accounts Payable area and ensures these procedures on the District’s website are up to date.
• Performs other duties as required by the Director of Accounting and CFO.

Skills, Knowledge, Abilities:

Thorough knowledge of accounts payable/general ledger systems using a detailed chart of accounts. Strong problem-solving skills, organizational ability, documentation, research and resolution skills; must multitask and be able to communicate effectively and professionally verbally and in writing. Proficient in Excel and Word, with good knowledge of various financial systems. High volume, fast paced environment with emphasis on accuracy and timeliness in meeting deadlines. Working knowledge of Munis financial system a plus.

Physical Demands:

Routine physical activities that are required to fulfill job responsibilities.

Working Conditions:

Normal office environment.

NONDISCRIMINATION STATEMENT:

The Board of Education of the City of Marietta does not discriminate on the basis of race, color, religion, national origin, age, disability, or gender in its employment practices, student programs and dealings with the public.

Salary Schedules

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required