Accounts Payable Specialist

Valenti-Held Contractor/Developer, Inc.; Whitestown (IN); On-site; USD 42,000 - 65,000; Full time

Job summary

Valenti-Held Contractor/Developer, Inc. in Whitestown, Indiana seeks an accounts payable specialist with strong attention to detail, solid computer and communication skills, and the ability to manage multiple tasks.

The role focuses on processing invoices, matching receipts, data entry in accounting software, and vendor inquiries. The position offers potential cross-training in accounts receivable, job costing, equipment filing, and related tasks, with opportunities to expand responsibilities

Qualifications

• Must have at least a high school diploma.
• 3-5 years of relevant accounting experience preferred.

Responsibilities

• Open mail and stamp/code invoices.
• Match pack slips and receipts to invoices.
• Enter invoices into accounting software.
• Respond to vendor inquiries.
• Print weekly accounts payable checks.
• Stuff envelopes and mail out all weekly accounts payable checks.
• Maintain spreadsheet to track outstanding invoices.
• Update loan tracking spreadsheet weekly; reconcile credit card accounts and vendor statements.
• Maintain files such as W-9s and certificates of insurance.
• Opportunity to be cross-trained in other areas of accounting such as accounts receivable, job costing, equipment filing, administrative tasks, etc.
• Prepare purchase orders.
• Prepare tax exempt certificates.
• Assist with job costing including job set-up, change orders, and revisions to subcontracts.
• Processing accounts receivable including cash receipts, billings, and AIA’s.
• Enter equipment information in the system and maintain equipment files.
• Manage mobile phones.
• Complete supply orders.
• Assist with preparation of monthly newsletter.

Skills

Attention to detail

Computer skills

Communication skills

Education

High school diploma

3-5 years accounting experience

Tools

Accounting software

Job description

Valenti-Held Contractor/Developer, Inc. is seeking a highly motivated individual for the accounts payable specialist position. This individual must have strong attention to detail, computer, and communication skills. This person needs to be highly organized and be able to handle multiple projects/tasks at once.

Accounts Payable – Job Duties

• Open mail and stamp/code invoices
• Match pack slips and receipts to invoices
• Enter invoices into accounting software
• Respond to vendor inquiries
• Print weekly accounts payable checks
• Stuff envelopes and mail out all weekly accounts payable checks
• Maintain spreadsheet to track outstanding invoices
• Update loan tracking spreadsheet weeklyReconcile credit card accounts and vendor statements
• Maintain files such as W-9s and certificates of insurance

This position has the ability to be cross-trained in other areas of accounting such as accounts receivable, job costing, equipment filing, administrative tasks, etc. These other responsibilities could include any of the following:

• Prepare purchase orders
• Prepare tax exempt certificates
• Assist with job costing including job set-up, change orders, and revisions to subcontracts
• Processing accounts receivable including cash receipts, billings, and AIA’s
• Enter equipment information in the system and maintain equipment files
• Manage mobile phones
• Complete supply orders
• Assist with preparation of monthly newsletter

Education and Experience

• Must have at least high school diploma
• 3-5 years of relevant accounting experience (preferred)

Benefits

• 100% Employee-Owned ESOP Company-Be part of a team where employees share in the company's success!
• 401(k) with Company Match
• Paid Holidays
• Paid Time Off (PTO)
• Health, Dental, Vision, and Life Insurance