Accounts Payable Specialist

United-Medical-Systems-2; Westborough (MA); On-site; USD 55,000 - 65,000; Full time

Job summary

United Medical Systems in Westborough, MA is seeking an Accounts Payable Specialist to manage high-volume AP processing on-site. The role requires precise data entry, adherence to approval workflows, and timely payments to vendors.

Responsibilities include GL coding, vendor inquiries, year-end 1099 support, and maintaining organized invoice records. Located on-site in Westborough, MA, with a focus on accuracy and efficiency in a fast-paced environment.

Qualifications

• 1–2 years of accounts payable experience or equivalent
• Familiar with GAAP concepts and procedures
• Degree in business or accounting is a plus
• Must be able to work in a high-volume, fast-paced environment
• Proficient in Microsoft Excel and data entry accuracy

Responsibilities

• Process a high volume of accounts payable with accuracy
• Code general ledger entries and route invoices for approval
• Maintain centralized AP inbox and respond to inquiries
• Ensure timely payments and reconcile vendor statements
• Assist year-end 1099 preparation
• Monitor AP aging and unresolved items

Skills

Accounts payable

Data entry

Excel

Independent work

Communication

Education

Accounting degree

Business degree

Tools

Microsoft Navision

Job description

Accounts Payable Specialist

United Medical Systems Westborough, Massachusetts, United States

About this position

Accounts Payable Specialist

• Location 1700 W Park D, Ste 410, Westborough, MA, 01581, United States
• Base Pay $55,000.00 - $65,000.00 / Year
• Job Category UMS-ACCT PBL

Description

Accounts Payable Specialist

Location: On-site in Westborough, MA. We are not considering remote candidates at this time.

About us

United Medical Systems is a mobile healthcare services company offering shared service programs with an emphasis on delivering advanced technologies and cost-efficient solutions in the clinical areas of Urology.

We are seeking a detail-oriented and driven Accounts Payable Specialist to join our team.

The Accounts Payable Specialist will be responsible for a variety of accounting duties including, but not limited to: processing a high volume of accounts payable payables with a focus on accuracy, general ledger coding, routing expense invoices for approval, Audit/reconciliation on vendor statements, daily check runs, ensuring invoices are paid timely and accurately, Managing and overseeing a centralized accounts payable inbox, providing support to internal personnel and external vendor inquiries.

Primary Responsibilities/Duties/Functions/Tasks:

• Provides accurate and proficient data entry and processing of invoices including review for appropriate documentation and approval
• Follow approval hierarchy and ensure there are appropriate approvals before entering invoices for payment
• Ensures timely payments to avoid late charges and provide payment confirmations
• Pays invoices by obtaining payment authorizations, matching transaction documentation and scheduling/preparing disbursements, including check runs, wires and electronic payments
• Evaluates completeness and accuracy of invoices submitted for payment, including determination and implementation of corrective action to resolve errors involving invoice coding
• Manage workflows and provide timely and accurate payment processing for vendors
• Assist in preparation of yearend issuance of 1099s
• Provide internal and external customer service by responding to a variety of finance and account status inquiries
• Filing and maintaining accurate file of invoices and paid items for multiple entities
• Performs other duties as required
• Pull invoice copies from vendor profiles and process intercompany entries
• Monitor the A/P aging for un-cleared checks, pending payments or other issues

Qualifications:

• 1 2 years of accounts payable experience required and/or a degree in Accounting
• Familiar with standard accounting concepts, practices, and procedures (GAAP)
• Degree in business/accounting a plus
• Must be task-oriented and able to follow standardized work instructions in a structured environment that is high-volume and fast-paced and must be flexible with changing priorities as they arise
• Attention to detail, allowing early detection and correction of data entry errors at time of data entry
• Ability to work independently and remain self-motivated with minimal direct supervision
• Computer literate and familiar with accounting software programs. Microsoft Navision.
• Detail-oriented, self-motivated, team player
• Oral and written communication skills and ability to deal with vendors and co-workers; interact positively with all levels of associates
• Proficient in Microsoft Excel software and excellent data entry skills required
• Experience with A/P processing required and G/L accounting experience a plus
• Organizational skills and ability to work independently with changing priorities