Accounts Payable Specialist

SilencerCo, LLC; West Valley City (UT); On-site; USD 45,000 - 65,000; Full time

Job summary

SilencerCo, LLC is seeking an Accounts Payable Specialist located in West Valley City, UT. The role will own the AP email inbox, coordinate with Purchasing, Receiving and vendors, and help resolve invoice and payment issues.

You will set up new vendors and assist the AP Clerk with day-to-day AP transactions, under the AP Manager's supervision. The ideal candidate will have 3+ years of AP experience, strong attention to detail, and proficiency in Excel/Office or Google Workspace, with ERP

Qualifications

• 3+ years of accounts payable experience
• Proficient in Microsoft Office or Google Workspace
• Experience with ERP systems; Odoo is a plus
• High ethical standards and ability to meet deadlines
• Clear, respectful communication with leaders, peers and vendors
• Strong attention to detail with multiple tasks

Responsibilities

• Serve as a liaison between internal and external partners to address queries relating to invoices and payments; resolve issues in a timely and efficient manner
• Manage the AP email inbox, providing timely responses to vendor and internal inquiries and following each issue through to resolution
• Assist the AP Clerk with day-to-day transactions, including invoice entry and credits, to ensure the timely and accurate processing of all valid and approved AP invoices
• Support the AP Manager with the weekly payment run by gathering approvals and resolving holds on invoices
• Reconcile vendor statements as needed
• Create and maintain vendor records, including collecting W-9 and banking information for AP Manager review
• Work directly with Purchasing, Receiving, and vendors to identify and resolve invoice discrepancies (price, quantity, and receipt)
• Manage and resolve aged payables items
• Escalate high-level or unresolved issues to the AP Manager
• Perform assigned monthly close responsibilities and account reconciliations
• Produce reports as required by management
• Support and identify continuous improvement initiatives within the company
• Any other related duties as required

Skills

Communication

Attention to detail

Time management

Integrity

Tools

Excel

PowerPoint

Word

Google Workspace

Odoo

Job description

Accounts Payable Specialist

Located in West Valley City, UT

Full-time

Shift: Day Shift - Monday - Friday

Position Description

SilencerCo is seeking an Accounts Payable Specialist. This position will own the AP email inbox, including responses and resolutions; work directly with Purchasing, Receiving, and vendors to resolve invoice and payment issues; set up new vendors; and assist the AP Clerk with day-to-day transactions. As the ideal candidate, you are a well-rounded problem solver. You will report to the Accounts Payable Manager and collaborate cross-functionally with many key internal stakeholders. Strong communication skills are critical for success.

Job Responsibilities

• Serve as a liaison between internal and external business partners to address queries relating to invoices and payments; resolve issues in a timely and efficient manner
• Manage the AP email inbox, providing timely responses to vendor and internal inquiries and following each issue through to resolution
• Assist the AP Clerk with day-to-day transactions, including invoice entry and credits, to ensure the timely and accurate processing of all valid and approved AP invoices
• Support the AP Manager with the weekly payment run by gathering approvals and resolving holds on invoices
• Reconcile vendor statements as needed
• Create and maintain vendor records, including collecting W-9 and banking information for AP Manager review
• Work directly with Purchasing, Receiving, and vendors to identify and resolve invoice discrepancies (price, quantity, and receipt)
• Manage and resolve aged payables items
• Escalate high-level or unresolved issues to the AP Manager
• Perform assigned monthly close responsibilities and account reconciliations
• Produce reports as required by management
• Support and identify continuous improvement initiatives within the company
• Any other related duties as required

Job Qualifications

• 3+ years of relevant work experience in accounts payable roles
• Intermediate to expert knowledge of Microsoft Office – Excel, PowerPoint, Word or Google Workspace
• Experience using various financial software ERP platforms, Odoo experience is a plus
• High ethical standards of integrity, credibility, and character
• Able to meet recurring deadlines with a sense of urgency
• Able to communicate clearly and respectfully to leaders, peers, and vendors
• Attention to detail while managing multiple tasks
• Effective organizational and time management skills