Accounts Payable Specialist

Addison Group; Wayne (PA); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(K)

Job summary

Addison Group is partnering with a client in Bryn Mawr, PA to hire an Accounts Payable Specialist who will own the full AP cycle—from vendor setup through payment, reconciliation and month-end close. This is a permanent, on-site role.

You will manage vendor records, code invoices, perform 2- and 3-way matching, run weekly payments, reconcile AP to GL, and assist with 1099 reporting and audits. Candidates should have 3+ years of full-cycle AP experience, GAAP knowledge, ERP experience and strong

Qualifications

• 3+ years of full-cycle AP experience including vendor management and reconciliations.
• Working knowledge of GAAP accrual accounting and AP-to-GL processes.
• Experience with ERP systems and AP automation tools; advanced Excel skills.
• Strong attention to detail and clear communication with vendors and teams.
• Familiarity with property management systems preferred but not required.

Responsibilities

• Set up and maintain vendor records, including W-9s and banking verification.
• Review, code and enter invoices; perform 2- and 3-way matching and approvals.
• Run weekly payment cycles (check, ACH, wire, virtual card) based on due dates.
• Reconcile AP subledger to GL; prepare month-end accruals and AP entries.
• Manage 1099 reporting, sales/use tax and escheatment compliance.
• Support internal controls and audit readiness with aging and cash reports.

Skills

Vendor management

GAAP accrual accounting

Excel proficiency

Clear communication

Attention to detail

Tools

ERP system

AP automation tools

Job description

Title: Accounts Payable Specialist

Location: Bryn Mawr, PA (on-site)

Employment Type: Permanent

Salary: $60,000 - $70,000 / Annually

Benefits: This position is eligible for health, dental, vision, insurance, and 401(K).

Job Description

An Addison Group client is hiring an ACCOUNTS PAYABLE SPECIALIST to own the full AP cycle, from vendor setup through payment, reconciliation and month-end close.

Responsibilities

• Set up and maintain vendor records, including W-9s, COIs and banking verification, and serve as the main contact for vendor inquiries and disputes.
• Review, code and enter invoices across entities and properties; perform 2- and 3-way matching and manage approval workflows.
• Run weekly payment cycles (check, ACH, wire, virtual card) and prioritize payments based on due dates and cash.
• Reconcile vendor statements and the AP subledger to the GL; prepare month-end accruals and AP journal entries.
• Manage 1099 reporting, sales/use tax and escheatment.
• Maintain internal controls, support audits and prepare AP aging and cash requirement reports.

Qualifications

• 3+ years of full-cycle AP experience, not processing alone.
• Working knowledge of GAAP accrual accounting, 1099s and AP-to-GL reconciliation.
• Experience with an ERP or accounting system and AP automation tools; intermediate to advanced Excel.
• Strong attention to detail, ownership of issues and clear communication with vendors and internal teams.
• Preferred, not required: experience with Yardi or a similar property management system, and a background in real estate or property management, including multi-entity coding.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request.

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