Accounts Payable Specialist

American Psychological Association; Washington (District of Columbia); Remote; USD 45,000 - 75,000; Full time

Job summary

Join a forward-thinking organization as an Accounts Payable Specialist, where you will play a crucial role in ensuring timely and accurate disbursements. This position offers the opportunity to work remotely within a flexible work policy, allowing you to balance your professional and personal life effectively. You will be responsible for processing payments, maintaining compliance with internal policies, and supporting audits. If you're detail-oriented and passionate about customer service in the financial domain, this role is an excellent fit for you.

Qualifications

• 3 years of relevant experience or 5 years of accounts payable experience.
• Understanding of accounting principles and compliance regulations.

Responsibilities

• Process all cash disbursements to vendors and staff reimbursements.
• Ensure payment requests are valid and accurate.
• Communicate with vendors and members as needed.

Skills

Accounting principles

Customer service

Attention to detail

Education

Bachelor's degree in Business Administration

Bachelor's degree in Accounting

Bachelor's degree in Marketing

Tools

Accounting software

Microsoft Word

Microsoft Excel

Job description

Note:

APA operates on a 37.5-hour work week with one-hour lunch breaks each day. Salaries are set based on considerations such as years of relevant experience, education level, and prior staff or governance experience at APA.

Job Title: Accounts Payable Specialist

The Accounts Payable Specialist is responsible for processing all cash disbursements to vendors, governance members, award recipients, and staff/non-staff reimbursements in accordance with established policies, procedures, and best practices. The role involves ensuring that payment requests are valid, accurate, properly authorized, supported, and paid promptly.

The Specialist must be well-versed in APA policies and act as an enforcer of those policies.

Education & Experience:

• Bachelor's degree in Business Administration, Accounting, Marketing, or related field, with at least 3 years of relevant experience. Alternatively, 5 years of solid accounts payable experience can substitute for a degree.
• Understanding of accounting principles, including bank and ledger account reconciliations.
• Knowledge of compliance with internal and external policies and regulations, and a commitment to good customer service.

Computer Skills:

• Proficiency in accounting software, Microsoft Word, and Excel.

Responsibilities:

• Handling all tasks related to disbursements to vendors, governance members, awardees, and staff/non-staff reimbursements.
• Communicating with vendors, members, banks, and staff as needed.
• Ensuring proper classification of vendors for 1099 reporting.
• Processing check, wire, and ACH payments in accordance with policies and internal controls.
• Verifying sales tax charges, and tracking and reconciling accounts payable, prepaid accounts, and accruals.

Additional Duties:

• Supporting audits and information requests.
• Processing payables for related entities.
• Performing general ledger and bank reconciliations.
• Handling other ad hoc requests as needed.

About APA:

The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates primarily in the U.S. and Canada. It is a scientific and professional organization with about 500 employees, categorized as a 501(c)(3), alongside its 501(c)(6) affiliate, APA Services, Inc.

Job Location:

This position is remote, subject to APA's Flexible Work Policy and approval. Remote work is not permitted from certain states and territories listed in the original description.

Application Instructions:

Applicants must apply online through APA's system, attaching a resume and cover letter with salary expectations. Incomplete applications will not be considered. Confirmation emails will be sent upon submission. Please check spam folders if necessary.

Equal Opportunity Statement:

APA is an Equal Employment Opportunity Employer, considering all qualified applicants without discrimination based on race, color, age, religion, sex, national origin, disability, veteran status, sexual orientation, gender identity, or other protected categories.