Accounts Payable Specialist

CW & Sons; Washington (District of Columbia); On-site; USD 52,000 - 68,000; Full time

Job summary

CW & Sons is seeking an Accounts Payable Specialist to manage the flow of vendor invoices, expense reports, and timely payments with accuracy and discretion. You will code invoices to the correct cost centers and reconcile statements to keep the ledgers balanced.

Responsibilities include verifying invoices, processing payments, identifying discount opportunities, supporting audits with documentation, and maintaining confidential records with meticulous organization.

Qualifications

• High school diploma required; Business or Accounting degree preferred.
• Certified Accounts Payable Professional (CAPP) certification preferred.
• Proficient in Microsoft Office Suite and able to learn other accounting software.
• Strong organizational skills and ability to maintain confidential records.

Responsibilities

• Verify, code, and enter vendor invoices to the proper cost account.
• Receives and verify expense reports; reconcile expense and other financial reports with balances and records.
• Facilitate payment of vendors, verify federal IDs, review purchase orders, and resolve discrepancies.
• Ensure outstanding obligations are credited upon payment; identify discount opportunities; issue amendments or stop-payments as needed.
• Assist with accounting records by reconciling monthly statements and transactions.
• Calculate and report sales tax based on paid invoices.
• Support audits by providing documentation and explanations as needed.
• Other related duties as assigned.

Skills

Attention to detail

Dependable

Confidential records

Organizational skills

Trustworthy

Education

High school diploma

Business or Accounting degree preferred

Tools

Microsoft Office Suite

Accounting software

Job description

The Accounts Payable Specialist will be responsible for monitoring the outflow of capital for the company.

Supervisory Responsibilities:

None

Duties/Responsibilities:

• Verify, code, and enter vendor invoices to the proper cost account.
• Receives and verify expense reports; reconcile expense and other financial reports with account balances and other office records.
• Facilitate payment of vendors, which may include verification of federal ID numbers, review purchase orders, and resolve discrepancies.
• Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
• Assists with accounting records and ledgers by reconciling monthly statements and transactions.
• Calculates and reports sales tax based on paid invoices.
• Support audits by providing documentation and explanations as needed.
• Other related duties as assigned.

Required Skills/Abilities:

• Must be dependable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.

Education and Experience:

• High school diploma required; Business or Accounting degree preferred.
• Certified Accounts Payable Professional (CAPP) certification preferred.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.