Accounts Payable Specialist
West Bay RI
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Benefits offered by this job
Job summary
West Bay RI is seeking an Accounts Payable Specialist to ensure accurate financial records, process payments, and support payroll and accounting functions. The role requires attention to detail and the ability to manage multiple priorities in a fast-paced environment.
The position involves maintaining AP records, processing EFT/ACH payments, reconciling statements, and assisting with DHS and SSI/SSA-related tasks. Located in Warwick, RI, with competitive benefits and schedule.
Qualifications
- Associate's or Bachelor's degree in Accounting, Finance, Business, or related field preferred.
- 5-10 years of Accounts Payable or general accounting experience.
- Strong proficiency in Microsoft Office, particularly Excel.
- Experience with Sandata and digital reporting systems preferred.
- Excellent organizational, analytical, and communication skills.
Responsibilities
- Review invoices for accuracy, proper documentation, and required approvals before processing payments.
- Process invoices and prepare and distribute checks and electronic payments (EFT/ACH).
- Reconcile credit card statements and work with vendors and internal departments to resolve discrepancies and payment issues.
- Prepare weekly manual deposits and garnishment checks.
- Maintain accurate accounts payable records, reports, spreadsheets, and filing systems.
- Provide backup support for payroll processing and other departmental financial functions.
- Record and distribute SSI/SSA checks.
- Support Food Stamp/EBT administration by verifying allotments, maintaining accurate records, monitoring usage, preparing vendor vouchers, and processing DHS applications.
- Provide administrative and accounting support to the Accounting Manager, CFO, and Payroll Coordinator as needed.
Skills
Education
Tools
Job description
We are seeking a detail-oriented, organized, and dependable Accounts Payable Specialist to join our Finance Department. Supporting an organization with an annual budget of approximately $30 million, this position plays a critical role in maintaining accurate financial records, processing payments, supporting payroll and accounting functions, and ensuring timely vendor and agency transactions.
The ideal candidate is someone who takes pride in their work, enjoys collaborating with others, and can confidently manage multiple priorities in a fast-paced environment. If you are a team player with strong attention to detail, sound accounting knowledge, and a commitment to accuracy and confidentiality, we would love to hear from you.
As an Accounts Payable Specialist, you will help ensure that our financial operations run smoothly, accurately, and efficiently.
- Review invoices for accuracy, proper documentation, and required approvals before processing payments.
- Process invoices and prepare and distribute checks and electronic payments (EFT/ACH).
- Reconcile credit card statements and work with vendors and internal departments to resolve discrepancies and payment issues.
- Prepare weekly manual deposits and garnishment checks.
- Maintain accurate accounts payable records, reports, spreadsheets, and filing systems.
- Provide backup support for payroll processing and other departmental financial functions.
- Record and distribute SSI/SSA checks.
- Support Food Stamp/EBT administration by verifying allotments, maintaining accurate records, monitoring usage, preparing vendor vouchers, and processing DHS applications.
- Provide administrative and accounting support to the Accounting Manager, CFO, and Payroll Coordinator as needed.
- Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
- 5-10 years of Accounts Payable or general accounting experience.
- Strong proficiency in Microsoft Office, particularly Excel.
- Experience with Sandata and digital reporting systems preferred.
- Excellent organizational, analytical, and communication skills.
- Strong attention to detail and the ability to manage multiple priorities.
- Ability to work independently while also contributing positively to a collaborative team.
- Understanding of bookkeeping and accounting principles.
- Knowledge of office procedures and financial recordkeeping practices.
- Strong problem-solving and time-management skills.
- Ability to learn and adapt quickly to new technology and systems.
- Excellent written and verbal communication skills.
- Ability to maintain confidentiality and accurate financial records.
- A dependable, professional approach and commitment to getting the details right.
This position is primarily sedentary and involves extended periods of sitting, computer use, and keyboard operation. Occasional walking, bending, stooping, and lifting of files or office materials may be required.
When you join our team, you'll have the opportunity to do meaningful work in a supportive, mission-driven environment. Your attention to detail and financial expertise will directly contribute to the smooth operation of our organization and the services we provide to the community.
We value teamwork, reliability, professionalism, and the important role each member of our staff plays in our mission.
Schedule: Monday–Friday 8:30 AM–4:30 PM
Location: Warwick, RI
Pay: $26–$28 hourly, based upon experience
- BCBS (HMO & PPO)
- Health Reimbursement Account (HRA)
- Delta Dental
- EyeMed
- Agency-sponsored life insurance
- 401(k)
- 4 weeks prorated Vacation Time, Sick Time, Holiday Pay
- Tuition Reimbursement ($2,400/year)
- Aflac (Accident, Cancer, Life)
- Pet Insurance
- Identity Theft Protection
- Employee Assistance Program (EAP)
- Employee Recognition & Celebrations
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