Accounts Payable Administrator

David S. Brown Enterprises, LTD.; Owings Mills (MD); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Paid vacation

Paid holidays

401(k) match

Healthcare

Tuition reimbursement

Life Insurance

Short-term Disability

Wellness program

Professional development

Job summary

David S. Brown Enterprises, LTD. is seeking an Accounts Payable Administrator in Owings Mills, MD to support the accounting team with payable functions. The role reports to the Controller and requires accuracy, organization, and the ability to manage multiple priorities.

Responsibilities include reviewing invoices, processing payments, reconciling vendor accounts, and ensuring proper approvals and lien releases. Strong detail-orientation and communication are essential.

Qualifications

• Proficiency in Microsoft Word, Excel, and Outlook.
• Previous accounts payable, accounting, bookkeeping, or related administrative experience preferred.
• Experience with Yardi and PayScan preferred.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time-management skills.
• Ability to prioritize multiple responsibilities and meet deadlines.
• Ability to work independently while also contributing effectively as part of a team.
• Strong problem-solving and reconciliation skills.
• Ability to maintain confidential financial and business information.

Responsibilities

• Review and analyze invoices to ensure expenses are charged to the appropriate accounts.
• Process vendor payments accurately and in a timely manner.
• Verify vendor accounts by reconciling monthly statements and researching discrepancies.
• Reconcile processed work by verifying entries and account balances.
• Assist with monthly mortgage processing.
• Verify that invoices have received the appropriate approvals prior to processing payments.
• Verify applicable lien releases are on file and agree with payment amounts prior to issuing checks.
• Research invoice, payment, and account discrepancies under the direction of the Controller.
• Maintain accurate and organized accounts payable records and documentation.
• Follow established accounting policies, procedures, and internal controls.
• Collaborate with property, accounting, construction, and other internal teams to evaluate and resolve discrepancies.
• Communicate professionally with vendors and internal team members regarding invoices and payments.
• Assist with additional accounting and administrative responsibilities as assigned.

Skills

Attention to detail

Organizational skills

Time management

Independent work

Communication skills

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or related field

Tools

Yardi

PayScan

Microsoft Word

Excel

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Administrator

Regular FT Owings Mills, MD, US

3 days ago Requisition ID: 1017

Salary Range: $55,000.00 To $65,000.00 Annually

Position Summary

We are seeking a detail-oriented and organized Accounts Payable Administrator to join our Accounting team. Under the daily direction of the Controller, the Accounts Payable Administrator is responsible for supporting the accounting, property management, and construction teams with accounts payable functions.

The ideal candidate is highly organized, accurate, dependable, and comfortable working in a deadline-driven environment while managing multiple priorities.

Review and analyze invoices to ensure expenses are charged to the appropriate accounts.

Process vendor payments accurately and in a timely manner.

Verify vendor accounts by reconciling monthly statements and researching discrepancies.

Reconcile processed work by verifying entries and account balances.

Assist with monthly mortgage processing.

Verify that invoices have received the appropriate approvals prior to processing payments.

Verify applicable lien releases are on file and agree with payment amounts prior to issuing checks.

Research invoice, payment, and account discrepancies under the direction of the Controller.

Maintain accurate and organized accounts payable records and documentation.

Follow established accounting policies, procedures, and internal controls.

Collaborate with property, accounting, construction, and other internal teams to evaluate and resolve discrepancies.

Communicate professionally with vendors and internal team members regarding invoices and payments.

Assist with additional accounting and administrative responsibilities as assigned.

Required Experience & Skills

Proficiency in Microsoft Word, Excel, and Outlook.

Previous accounts payable, accounting, bookkeeping, or related administrative experience preferred.

Experience with Yardi and PayScan preferred.

Strong attention to detail and commitment to accuracy.

Excellent organizational and time-management skills.

Ability to prioritize multiple responsibilities and meet deadlines.

Ability to work independently while also contributing effectively as part of a team.

Strong problem-solving and reconciliation skills.

Ability to maintain confidential financial and business information.

Mathematical Skills

Ability to add, subtract, multiply, and divide using whole numbers, fractions, decimals, and percentages.

Reasoning Ability

Ability to identify and resolve routine problems involving concrete variables and standardized accounting procedures.

Communication Skills

Ability to read and understand instructions, correspondence, invoices, and business documents. Must also be able to prepare clear and professional written correspondence and communicate effectively with vendors and internal team members.

Education & Training

High school diploma or equivalent required.

Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

Physical Requirements

Ability to sit and work at a computer for extended periods.

Regular use of a computer keyboard, calculator, telephone, and other standard office equipment.

Ability to use hands for filing, handling invoices, operating office equipment, and other administrative functions.

May occasionally be required to stand, walk, bend, kneel, crouch, push, or pull.

Ability to occasionally lift and/or move up to 20 pounds.

Work is primarily performed indoors in a typical professional office environment.

Additional Information

This job posting is not intended to contain a comprehensive listing of all activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change or additional duties may be assigned at any time based on business needs.

This job description does not constitute an employment contract. Employment is subject to applicable company policies and employment laws.

What We Offer

• 10+daysofpaidvacation, paid sick leave, and a paiddayoffforyourbirthday
• 9paidcompanyholidays
• 401(k)retirementplan with a 50%companymatchupto8%
• Comprehensive medical,dental,andvisioninsurance with employer contributions
• Tuitionreimbursement for undergraduate and graduate courses, certifications, and seminars
• Employer-paid TermLife&AD&DInsurance
• Employer-paid Short-TermDisability
• Wellnessprogramandgymmembership
• Opportunitiesforprofessionaldevelopmentandcareergrowth