Accounts Payable Specialist

EMCOR Group; Virginia (MN); Hybrid; USD 33,000 - 40,000; Full time

Job summary

EMCOR Group, a leading electrical contracting and facilities services company, seeks an organized Accounts Payable Clerk to support invoices, payments and vendor inquiries in a fast-paced environment.

Responsibilities include processing invoices in Viewpoint, reconciling against purchase orders, maintaining records, and assisting project managers with PO and subcontract reconciliations. This role offers competitive pay, benefits and growth opportunities.

Qualifications

• Experience processing accounts payable in a high-volume, fast-paced environment.
• Exposure to document handling software.
• Prefer experience in the construction industry but not required.

Responsibilities

• Prioritize invoices according to cash discount potential and payment terms; resolve discrepancies and ensure credit memos are received.
• Review all invoices for appropriate documentation and approval prior to processing.
• Process check requests and distribute checks accordingly.
• Reconcile vendor statements and respond to inquiries concerning payment or invoice issues.
• Maintain files and documentation per company policy and best practices.
• Assist Project Managers in reconciling invoices to Purchase Orders and Subcontracts.

Skills

Communication skills

Detail oriented

Time management

Teamwork

Professional attitude

Self-motivated

Analytical skills

Education

High school diploma

Accounting/Finance degree (2-4 years)

Tools

ERP system

Document handling software

Job description

About Us

We are a full-scale electrical contracting company, providing preconstruction services through final- and post-project completion. For both new construction and renovation projects, we offer design-build/design-assist, value engineering, and CAD services, working with biotech, healthcare, commercial, transportation, and technology companies, as well as many government agencies.

Job Summary

Essential Duties and Responsibilities

• Prioritize invoices according to cash discount potential and payment terms; resolve purchase order, contract, invoice and/or payment discrepancies and documentation; ensure credit is received for outstanding credit memos
• Review all invoices for appropriate documentation and approval prior to processing in Viewpoint
• Process check requests, prepare cash run, obtain all signatures for checks/EFTs and distribute checks accordingly
• Reconciliation of vendor statements, including communicating with vendors and responding to inquiries concerning payment or invoice issues
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and best practices
• Assist Project Managers in the reconciliation of invoices to Purchase Order and Subcontract commitments
• The duties and responsibilities describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the positions role within the business

#dyndc

Compensation Range:$24.00 to $29.00

Qualifications

• High school diploma
• Two or Four year degree in Accounting or Finance but not required
• Work with intermediate ERP system
• Exposure to document handling software
• 1-3 years of related accounts payable experience in a high volume, fast paced environment
• Prefer experience in the construction industry but not required

Skills and Attributes

• Possess excellent written and verbal communication skills
• Must be able to prioritize your workload in a fast paced, multi-task environment; must be detail oriented, have a professional attitude and reliable
• Ability to be self-motivated and proactive
• Must have a demonstrated ability to perform basic business mathematical functions
• Ability to work independently but also embrace a team environment in a fast-pace and high volume scenario with emphasis on accuracy and timeliness
• Excellent organizational and problem-solving skills and the ability to manage time effectively.
• Must comply with all operating policies, procedures, plans and programs.
• Ability to interact with employees and vendors in a professional manner, maintain customer confidentiality

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Affirmative Action Policy

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