Accounts Payable Specialist

Emerald Staffing, Inc.; United States; On-site; USD 60,000 - 70,000; Full time

Job summary

Emerald Staffing, Inc. has an opening for an Accounts Payable Specialist with a nonprofit client in Portland. The role focuses on processing invoices, managing payments, and maintaining accurate records within a busy finance team.

Ideal candidates have at least 2 years in AP, strong Excel skills, and experience with Sage Intacct or Concur. The position offers a stable schedule, full-time hours, and the opportunity to contribute to community-focused services.

Qualifications

• Minimum 2 years of Accounts Payable, bookkeeping, or accounting experience.
• Associate degree in Accounting, Finance, Business Administration, or equivalent experience.
• Experience with nonprofit accounting, fund accounting, accrual accounting, or grant-funded organizations is preferred.

Responsibilities

• Review, verify, and process vendor invoices for accuracy and proper approvals.
• Enter accounts payable transactions into the accounting system.
• Process approximately 30 checks daily, along with ACH and other electronic payments.
• Maintain vendor files, W-9 documentation, and payment records.
• Reconcile vendor statements and resolve payment discrepancies.
• Assist with month-end and year-end closing activities.
• Support audit requests and maintain compliance with internal controls.
• Respond to vendor and staff inquiries regarding invoices and payments.
• Identify opportunities for process improvement and provide support to the accounting team as needed.

Skills

Excel skills

Vendor payments

Accounts Payable

Attention to detail

Communication skills

Time management

Education

Associate degree in Accounting

Tools

Sage Intacct

Concur

Job description

Job Description

Accounts Payable Specialist

Pay: $31.25/hour
Schedule: Monday–Friday
Hours: 8:00 AM – 5:00 PM (flexible start/end time, consistent schedule required)

About the Employer

Our client is a well-established nonprofit organization that has been serving the Portland community for more than 55 years. With approximately 200 employees and multiple locations, the organization provides critical services that help individuals and families achieve stability, independence, and long-term success. Their collaborative and mission-driven culture offers the opportunity to make a meaningful impact while contributing to a strong and supportive team.

Position Summary

We are seeking a dependable and detail-oriented Accounts Payable Specialist to join a busy finance department. This role is responsible for processing invoices, managing vendor payments, maintaining accurate financial records, and supporting month-end accounting activities. The ideal candidate is reliable, proactive, and enjoys taking ownership of their work while contributing to a collaborative team environment. This is an excellent opportunity for someone with strong AP experience who wants to support an organization making a difference in the community.

Essential Job Duties

• Review, verify, and process vendor invoices for accuracy and proper approvals.
• Enter accounts payable transactions into the accounting system.
• Process approximately 30 checks daily, along with ACH and other electronic payments.
• Maintain vendor files, W-9 documentation, and payment records.
• Reconcile vendor statements and resolve payment discrepancies.
• Assist with month-end and year-end closing activities.
• Support audit requests and maintain compliance with internal controls.
• Respond to vendor and staff inquiries regarding invoices and payments.
• Identify opportunities for process improvement and provide support to the accounting team as needed.

Requirements

• Minimum 2 years of Accounts Payable, bookkeeping, or accounting experience.
• Associate degree in Accounting, Finance, Business Administration, or equivalent experience.
• Strong understanding of accounting principles and AP processes.
• Experience with accounting software and strong Microsoft Excel skills.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Experience with nonprofit accounting, fund accounting, accrual accounting, or grant-funded organizations is preferred.
• Experience with Sage Intacct, Concur, or similar accounting systems is a plus.
• Reliable attendance and a proactive, team-oriented attitude are required.