Accounts Payable Specialist

LeadStack Inc.; United States; Remote; USD 103,000 - 110,000; Full time

Job summary

LeadStack Inc. is seeking an Accounts Payable Specialist for a 6-month contract (remote - PST) to manage AP processes, systems, and reporting for US and international vendors. You will own the end-to-end invoicing, coding, and compliance while supporting process improvements in a fast-growing tech environment.

The role requires 7+ years in AP processing, experience with Workday and Zip HQ, and a proactive, detail-oriented mindset. W2 hourly pay range is $75–$80.

Qualifications

• 7+ years of AP invoice processing experience in US and international markets.
• Experience at rapid-growth tech companies and scalable AP processes.
• Strong multitasking and prioritization in fast-paced environments.
• Ability to maintain confidentiality and handle sensitive information.
• Experience partnering with cross-functional teams including legal, IT, tax, accounting and finance.
• Excellent communication and customer-service orientation.

Responsibilities

• Oversee complete vendor invoicing process with accurate GL coding and tax treatment.
• Ensure invoices are matched to POs and routed timely via Zip HQ system.
• Maintain internal controls and identify discrepancies or risks.
• Document and improve AP procedures and workflows.
• Review billing statements and liaise with vendors to ensure timely payments.
• Participate in special projects and ad-hoc analyses.

Skills

Accounts Payable

AP invoice processing

Cross-functional collaboration

Time management

Confidentiality

Communication skills

Tools

Workday

Zip HQ

OCR

RPA

Job description

Duration: 6 Months Contract with possible extension

Location: Remote - PST

Pay Range: $75.00 - $80.00 per hr on W2

Additional Notes:

International Experience, Process Improvement - automate through Claude, Worked with AI previously, Team Player, Experience with Zip and Workday, end to end procurement processing, 500 - 800 invoices per month, comfortable with ambiguity, self-starter

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to join our Finance team at ***. In this role, you will take ownership of AP processes, systems, and reporting for both our US and international vendors. If you are looking for an opportunity to have a significant impact at our innovative AI company, come support the team making AI safe.

Responsibilities:

• Oversee the complete vendor invoicing process, ensuring accurate vendor information, accurate accounting treatment and GL coding, sales tax / VAT treatment, and ensuring invoices are matched to the correct purchase orders (POs) in accordance with SLA timelines
• Monitor AP inbox to ensure invoices are routed to Zip HQ system correctly and timely and that all vendor inquiries are addressed in accordance with SLA timelines
• Ensure internal controls and procedures are followed and identify any discrepancies or unmitigated risks
• Ensure operational efficiency and compliance by documenting and continuously improving procedures and workflows, including developing and maintaining internal controls over AP processes. Proactively identify inefficiencies in the process and propose solutions.
• Review billing statements and follow-up with vendors as needed to ensure timely invoices and payments
• Participate in special projects, analysis, and ad-hoc tasks

You may be a good fit if you:

• Have 7+ years of experience in AP invoice processing in both the US and at least one international market
• Experience at rapid-growth tech companies and designing AP processes to scale
• Have the ability to prioritize and multitask in a fast-paced environment
• Highly organized with a strong attention for detail
• Have experience maintaining confidentiality and handling sensitive information
• Have experience partnering with cross-functional teams, including legal, IT, tax, accounting and finance
• Have strong communication skills with a customer-service orientation and ability to interact with all levels of the organization

Strong candidates may also:

• Have experience with AP automation software including optical character recognition (OCR), robotic process automation (RPA) and electronic invoicing
• Have experience with Workday and Zip HQ and proficiency with Google Suite and Microsoft Office
• Have experience coding Compute and Infrastructure invoices (cloud, data center, networking, hardware), including GL coding, cost center allocation, and accrual treatment for this spend category.