Accounts Payable Specialist

LifeStation; Union (NJ); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Excellent comprehensive insurance

401(k) retirement with employer match

Gym/Fitness program reimbursements

Corporate discounts

Company paid life insurance

Team outings and events

Job summary

LifeStation is seeking an Accounts Payable Specialist to join our Finance and Accounting Team in New Jersey. You will support the Treasury Manager and Divisional Controllers, handling payable processes, reconciliations, and month-end close with a strong emphasis on accuracy and process improvement.

The role requires 3+ years of AP experience, a Bachelor’s degree in accounting/finance, and advanced Excel skills.

Qualifications

• Bachelor’s degree in accounting, finance or related field.
• 3+ years of accounts payable/accounting experience.
• Proficient with MS Excel (formulas, functions, sumifs, pivots and graphs).
• Detail-oriented and able to work in a fast-paced, self-started environment.

Responsibilities

• Maintain proper financial controls and communicate with cross-functional partners.
• Review and process purchase orders and invoices for approvals and GL posting prior to payment.
• Manage vendor databases and the weekly AP check run / payment processes.
• Audit, code and process employee reimbursement reports and corporate card statements.
• Track, reconcile, and post prepaid expenses for month-end close.
• Reconcile and record appropriate expense accruals to support month-end close.
• Support AP process improvements and future RFP/integration initiatives.
• Verify vendor accounts by reconciling monthly statements.
• Partner with cross-functional teams including Technology, Marketing, Sales, and Facilities.
• Take on special projects as assigned.

Skills

Accounts payable

Excel proficiency

Attention to detail

Self-driven

Communication skills

Education

Bachelor’s degree in accounting/finance related field

Tools

MS Excel

Job description

Description

About Lifestation

LifeStation helps protect and support individuals across the United States through solutions designed to promote safety, independence, and peace of mind. Our partners rely on us to deliver dependable service, responsive support, and a seamless experience for the members and communities they serve. If you are passionate about helping others, building strong partner relationships, and improving the client experience in healthcare and community-based programs, we would love to hear from you.

About The Accounts Payable Specialist Role

We are seeking an Accounts Payable Specialist to join our Finance and Accounting Team and support our Treasury Manager and Divisional Controllers. The ideal candidate should have a strong payable/accounting background and possess a passion for helping the business improve. We are looking for a self-starting, highly analytical and organized professional who possesses excellent communication skills, the ability to work well on a team, and general business acumen.

What You Will Be Doing

• Ensure proper financial controls are maintained, improved, and clearly communicated to cross-functional partners
• Review, analyze, and prepare all incoming purchase orders and invoices for appropriate approvals and general ledger posting prior to payment
• Manage vendor databases and the weekly AP check run / payment processes
• Audit, code and process employee reimbursable expense reports and monthly corporate credit card statements
• Track, reconcile, and post prepaid expenses for month-end close process
• Reconcile and record appropriate expense accruals to support the month-end close process
• Support the continuous improvement of the Accounts Payable process and software which includes supporting future RFP and integration initiatives
• Verify vendor accounts by reconciling monthly statements and related transactions
• Demonstrate a strong partnership with cross functional partners including Technology, Marketing, Sales, and Facilities
• Special projects as assigned

Requirements

What You Need For This Role

• Bachelor’s degree in accounting, finance or related field
• 3+ years of accounts payable and/or accounting experience
• Proficient with MS Excel (formulas, functions, sumifs, pivots and graphs)
• Knowledge of accounting and financial processes is a plus
• Highly motivated and self-driven with the ability to think creatively
• Demonstrated ability to work in a fast-paced, “self-started” environment
• Quick grasp of information as disseminated by departments heads and management
• Attention to detail

What's In It for You

• Excellent comprehensive benefits package
• Chance to grow by working with an extremely experienced and talented team
• Entrepreneurial work environment with the freedom to get things done
• Make a true impact on our company and products with high-visibility and possibilities for career growth
• Company outings, catered lunches, team building events and much more
• Excellent location close to highways and public transportation

Benefits and Perks

• Excellent Comprehensive Insurance Coverage
• 401(k) Retirement Savings Plan & Employer Match
• Gym/Fitness Program Reimbursement
• Access to Corporate Discounts
• Company Paid Life Insurance
• And much more

Schedule:

Monday- Friday; 8:00AM-5:00PM

Hybrid schedule: 3 days in the office and 2 days working remotely.

LifeStation is an Equal Opportunity Employer. Here, we believe that showing empathy and kindness toward everyone is not just a core value, but a responsibility. We are committed to building an inclusive and diverse workplace where everyone, regardless of race, gender, age, disability, sexual orientation, religion, or any other characteristic, feels valued and supported. We provide equal opportunities to all applicants and employees and strive to foster a culture where differences are celebrated, and everyone's voice is heard. Your unique perspectives and experiences are what drive us forward.