Accounts Payable Specialist

HEICO Corporation; Tulsa, Northern (OK, KY); Hybrid; USD 42,000 - 54,000; Full time

Job summary

Camtronics, a subsidiary of HEICO Corporation, seeks an Accounts Payable Specialist to manage day-to-day financial transactions and vendor payments in accordance with GAAP. The role requires accuracy, initiative, and the ability to work independently to meet deadlines.

Key responsibilities include processing invoices, PO matching, preparing payments (ACHs, wires, checks, credit cards), and maintaining AP records. Collaboration with AR and audits support is essential.

Qualifications

• Requires strong written and verbal communication skills.
• Must be organized with strong attention to detail.
• Ability to work independently and meet deadlines.
• Capable of producing and analyzing financial data and reports.
• Experience with ERP systems and Excel is preferred.

Responsibilities

• Ensure vendor invoices are paid timely and accurately.
• Compare invoices to purchase orders before payment.
• Prepare ACHs, wires, checks, and credit card payments.
• Record AP activities in accounting system.
• Maintain AP documentation per company policy.
• Assist with month-end reporting and audits.
• Collaborate with AR and other departments to resolve issues.

Skills

Communication skills

Attention to detail

Independent worker

Deadline-driven

Financial reporting

Excel proficiency

ERP experience

Education

Associate’s degree in accounting/finance/business

High school diploma

Tools

Quantum ERP

Microsoft Excel

Job description

Camtronics, a subsidiary of HEICO Corporation, a NYSE-traded company (NYSE: HEI) is seeking an Accounts Payable Specialist.The position will be responsible for the day-to-day financial transactions relating to payments. The Accounts Payable Specialist must exercise discretion in executing essential functions and be able to work independently, following through on assignments and deadlines in accordance with generally accepted accounting principles (GAAP).

Primary Responsibilities:

• Ensure vendor and supplier invoices are paid in a timely and accurate manner while adhering to departmental procedures
• Compare invoice details (prices, terms of payment, etc.) to approved purchase orders or other approval documentation prior to payment
• Prepare ACHs, wires, checks, credit card payments, and manual payments for release
• Record AP activities (vouchers, payments, etc.) in accounting system
• Ensure AP related documentation is maintained in accordance with Company record keeping practices
• Exercise integrity and confidentiality in financial reporting
• Respond to vendor and supplier correspondence and inquiries via email
• Assist with month-end reporting duties and tasks
• Assist in compiling information and documentation for audits
• Work with AR and other departments as needed to resolve issues

Requirements

Education:

• High school diploma.
• Associate’s degree in accounting, Finance, or Business preferred

Work Experience:

• 1-3 years relevant experience
• Demonstrate knowledge and understanding of accounting principles, laws, and regulations

Specialized Knowledge or Abilities:

• Strong written and verbal communication skills
• Excellent organization skills and attention-to-detail
• Confident working independently and using initiative to guide through challenges
• Ability to meet strict deadlines
• Ability to produce, understand, and analyze financial reports and data
• Experience with ERP systems, Component Controls – Quantum ERP preferred
• Proficient in Microsoft Excel

Physical Demands:

While performing the duties of this job, the associate is regularly required to sit; use hands to finger, handle, or feel; talk or hear; and occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl.The associate may occasionally lift and/or move up to ten pounds

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, or on any other basis prohibited by law.