Accounts Payable Specialist

Sheppard Pratt; Towson (MD); Hybrid; USD 29,000 - 43,000; Full time

Job summary

Sheppard Pratt Health System in Towson, MD is seeking an Accounts Payable Professional to manage daily invoice processing and data entry within a hybrid work arrangement.

The role emphasizes vendor relations, accuracy, and adherence to internal controls, with opportunities for growth and comprehensive benefits.

Qualifications

• 2 years minimum of work-related Accounts Payable experience.
• Ability to work remotely with reliable connection on immediate request.
• Proficient use of Microsoft Word and Excel (V-Lookup).
• Knowledge and use of an accounts payable/general ledger ERP software (Oracle).
• Must be self-starter, action-oriented, team player, organized and able to communicate professionally.

Responsibilities

• Process invoices daily, open mail, date stamp, scan, and code invoices for data entry.
• Ensure compliance with approval limits and enter data promptly with supporting documents.
• Research and resolve invoice and payment issues, maintaining accuracy in the ERP.
• Provide back-up for checks, vendor communications, PO creation/analysis, 1099 reporting, and month-end data entry.

Skills

Accounts payable

Vendor relations

Data entry

Communication skills

Education

High School Diploma/GED

Tools

Oracle ERP

Microsoft Word

Microsoft Excel (V-Lookup)

Job description

Schedule: Monday - Friday, day shift | Location Type: Hybrid

What to expect.

Completes primary accounts payable functions for the Sheppard Pratt Health System and the Community Services entities, with the ultimate goal of achieving timely and accurate payments and records in accordance with Sheppard Pratt's policies and procedures and generally accepted accounting principles.

Specific responsibilities include:

1. Process invoices/expenses daily, including, but not limited to:
   • Open daily A/P mail, date stamp, and scan
   • Retrieve and download e-bills or other online invoices
   • Review/provide accurate coding of invoices for data entry
   • Ensure compliance with corporate approval and authority limits policy
   • Prompt and accurate data entry of all invoices into ERP system
   • Ensure that all supporting documentation (receipts, approved POs, receiving documents, etc.) are digitally attached with all ERP entries
   • Confirm mathematical accuracy of invoices and payments
   • Research and resolve issues regarding invoices, vendor payments, payment requests, expense reports, etc.
   • Meet processing expectations based on quantity and quality of daily entries
2. Provide back-up support for the following tasks, as necessary (but not limited to):
   • Check Printing
   • Vendor Communications
   • Resolution Analysis
   • PO Creation and Analysis
   • 1099 Reporting
   • FY Audit
   • Month End Data Entry and Reporting
   • Fixed Asset Data Entry and Reporting
   • Recurring Entries
   • Client Allowance Entries and Payments
3. Applicant must be orientated towards customer and vendor relations, actively seeking to provide quality services that meet the needs of clients, patients, vendors, and staff.

What you'll get from us.

At Sheppard Pratt, you will work alongside a multi-disciplined team led by a bold vision to change lives. We offer:

• A commitment to professional development, including a comprehensive tuition reimbursement program to support ongoing education and licensure and/or certification preparation
• Comprehensive medical, dental and vision benefits for benefit eligible positions
• 403b retirement match
• Generous paid-time-off for benefit eligible positions
• Complimentary Employee Assistance Program (EAP)
• Generous mileage reimbursement program

The pay range for this position is $20.95 minimum to $31.45/hr maximum. Pay for this position is determined on a number of factors, including but not limited to, years and level of related experience.

What we need from you.

• High School Diploma/GED
• 2 years minimum of work-related Accounts Payable experience
• Ability to work remotely, without connection issues and upon immediate request
• Ability to handle a high volume of invoices daily
• Must Be:Self-Starter, Action-Oriented, Team Player, Organized and Able to Communicate Professionally (written and verbally)
• Proficient use of Microsoft Word and Excel (V-Lookup, etc)
• Knowledge and use of an accounts payable/general ledger ERP software (Oracle)

WHY SHEPPARD PRATT?

At Sheppard Pratt, we are more than just a workplace. We are a community of healthcare professionals who are dedicated to providing hope and healing to individual's facing life's challenges. Join us and be a part of a mission that changes lives!