Accounts Payable Coordinator

Rankenjordan; Maryland Heights (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Ranken Jordan is seeking an Accounts Payable Specialist to manage vendor invoices and payments with accuracy and timeliness.

You will review, code, document AP transactions, process weekly check runs, reconcile statements, and maintain vendor records within our healthcare-focused finance team. Strong Excel skills and ERP experience are required, with attention to detail and compliance.

Qualifications

• Associate degree in Accounting, Finance, or related field; equivalent combination of education and experience may be considered.
• Minimum of 2 years of accounts payable, accounting, or finance-related experience.
• Experience working with accounting or ERP systems.
• Proficiency in Microsoft Office applications, particularly Excel.
• Knowledge of 1099 reporting requirements and vendor management processes.
• Experience with automated invoice processing and workflows preferred.

Responsibilities

• Receive, review, validate, and process vendor invoices in accordance with company policies and procedures.
• Ensure proper coding, approvals, and documentation for all accounts payable transactions. Process weekly check runs and patient refunds. Upload payment files to bank.
• Reconcile vendor statements and investigate discrepancies to ensure accurate account balances.
• Respond promptly to vendor and internal inquiries regarding invoice and payment status.
• Maintain vendor records, including W-9 documentation, bank information, and contact details.
• Monitor accounts payable aging and assist in resolving outstanding items.
• Support month-end and fiscal year-end activities by preparing accruals, reconciliations, and requested reports.
• Assist with preparation and distribution of annual 1099 reporting.
• Identify opportunities for process improvements and support automation initiatives within the AP function.
• Collaborate with Purchasing, Finance, and operational departments to resolve payment and purchase order issues.
• Reconcile corporate credit card transactions, review supporting documentation for accuracy, prepare monthly credit card expense allocations and enter approved transactions in Great Plains.
• Perform other duties and special projects as assigned.

Skills

Vendor management

Excel proficiency

Analytical skills

Time management

Communication skills

Education

Associate degree in Accounting, Finance, Business Admin or related field

Equivalent combination of education and experience

Tools

ERP systems

Accounting software

Job description

• Receive, review, validate, and process vendor invoices in accordance with company policies and procedures.
• Ensure proper coding, approvals, and documentation for all accounts payable transactions. Process weekly check runs and patient refunds. Upload payment files to bank.
• Reconcile vendor statements and investigate discrepancies to ensure accurate account balances.
• Respond promptly to vendor and internal inquiries regarding invoice and payment status.
• Maintain vendor records, including W-9 documentation, bank information, and contact details.
• Monitor accounts payable aging and assist in resolving outstanding items.
• Support month-end and fiscal year-end activities by preparing accruals, reconciliations, and requested reports.
• Assist with preparation and distribution of annual 1099 reporting.
• Identify opportunities for process improvements and support automation initiatives within the AP function.
• Collaborate with Purchasing, Finance, and operational departments to resolve payment and purchase order issues.
• Reconcile corporate credit card transactions, review supporting documentation for accuracy, prepare monthly credit card expense allocations and enter approved transactions in Great Plains.
• Perform other duties and special projects as assigned.

Ranken Jordan is dedicated to delivering services to patients with complex medical needs, including infants, children, and adolescents.

Education and Experience Required:

• Associate degree in Accounting, Finance, Business Administration or related field; equivalent combination of education and experience may be considered.
• Minimum of 2 years of accounts payable, accounting, or finance-related experience.
• Experience working with accounting or ERP systems.
• Proficiency in Microsoft Office applications, particularly Excel.
• Knowledge of 1099 reporting requirements and vendor management processes.
• Experience with automated invoice processing and workflows preferred.

Knowledge, Skills, And Abilities

• Knowledge of invoice processing, payment methods, reconciliations, and vendor management.
• Excellent organizational and time management skills with the ability to handle multiple priorities.
• Proficient in Excel, including basic formulas, sorting, and filtering.
• Effective written and verbal communication skills.
• Strong problem-solving and analytical skills.
• Customer service orientation with the ability to build positive vendor and stakeholder relationships.
• Ability to meet established deadlines while maintaining a high level of accuracy.
• Ability to research, analyze, and solve discrepancies efficiently.
• Ability to adapt to changing business needs and process improvements.
• Taking ownership of assigned responsibilities and following through on commitments in a timely and accurate manner.
• Demonstrating professionalism, integrity, and sound judgment in all interactions with vendors, team members, and leadership.
• Serving as a trusted resource and subject matter expert for accounts payable processes and procedures.
• Building positive working relationships across departments to facilitate effective communication and problem resolution.
• Identifying opportunities to improve processes, increase efficiency, and reduce errors.
• Proactively addressing issues and escalating concerns appropriately while offering potential solutions.

Physical Demands:

Indicate the amount of time spent on each activity required as it relates to the essential functions

Physical Requirements

% of Time Spent

Physical Requirements

% of Time Spent

Carrying

Choose an item.

10%

90%

Lifting

Choose an item.

10%

Standing

10%

Pulling

Choose an item.

0%

Pushing

0%

Pushing

Choose an item.

0%

Climbing

0%

0%

Writing/Typing

100%

Grasping

Other (Specify)

Equal Opportunity Employer
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