Accounts Payable Specialist

TES Staffing; Town of Henrietta (NY); On-site; USD 55,000 - 60,000; Full time

Job summary

TES Staffing is partnering with a well-established organization in the Rochester area to identify an Accounts Payable & Accounting Specialist to join their finance team. This role plays a critical part in ensuring the accuracy and efficiency of the organizations accounts payable process while supporting broader accounting operations, including month-end close activities.

The ideal candidate will bring strong attention to detail, organizational skills, and a solid understanding of bookkeeping

Qualifications

• Strong understanding of bookkeeping principles and GAAP.
• Proficiency in Microsoft Excel and Word.
• Experience with accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication.
• Ability to follow written and verbal instructions accurately.

Responsibilities

• Manage the full accounts payable process, including invoice review, coding, and entry into the accounting system
• Assign vendor numbers and verify correct general ledger and accounting codes
• Maintain vendor records and ensure accurate supplier information and invoice documentation
• Investigate and resolve vendor inquiries and payment discrepancies in a timely manner
• Match invoices with packing slips and receiving documentation to ensure accuracy
• Prepare, process, and distribute vendor payments, including check runs
• Maintain organized and compliant accounting files and documentation
• Reconcile EFT bank statements and company credit card statements, ensuring proper GL coding
• Prepare weekly general ledger proof reports
• Assist with monthly purchase journal reconciliation and tax summary preparation for the accounting team
• Support month-end closing activities and other accounting initiatives as needed
• Perform additional accounting or administrative duties as assigned

Skills

Bookkeeping principles

Excel

Word

Attention to detail

Organizational skills

Communication skills

Follow instructions

Education

High School Diploma or equivalent

Associates Degree in Business/Accounting

Tools

Accounting software systems

Job description

Accounts Payable & Accounting Specialist

TES Staffing is partnering with a well-established and growing organization in the Rochester area to identify an Accounts Payable & Accounting Specialist to join their finance team. This role plays a critical part in ensuring the accuracy and efficiency of the organizations accounts payable process while supporting broader accounting operations, including month-end close activities.

The ideal candidate will bring strong attention to detail, organizational skills, and a solid understanding of bookkeeping practices. This individual will collaborate closely with the accounting team to maintain accurate financial records, resolve discrepancies, and ensure vendors are paid accurately and on time.

Compensation starting between $55-60K annually , with the opportunity to grow based on experience and performance.

Key Responsibilities

• Manage the full accounts payable process , including invoice review, coding, and entry into the accounting system
• Assign vendor numbers and verify correct general ledger and accounting codes
• Maintain vendor records and ensure accurate supplier information and invoice documentation
• Investigate and resolve vendor inquiries and payment discrepancies in a timely manner
• Match invoices with packing slips and receiving documentation to ensure accuracy
• Prepare, process, and distribute vendor payments , including check runs
• Maintain organized and compliant accounting files and documentation
• Reconcile EFT bank statements and company credit card statements , ensuring proper GL coding
• Prepare weekly general ledger proof reports
• Assist with monthly purchase journal reconciliation and tax summary preparation for the accounting team
• Support month-end closing activities and other accounting initiatives as needed
• Perform additional accounting or administrative duties as assigned

Required Skills & Qualifications

• Strong understanding of bookkeeping principles and generally accepted accounting practices
• High proficiency in Microsoft Office , particularly Excel and Word
• Experience working with accounting software systems
• Exceptional organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Ability to follow both written and verbal instructions with accuracy

Education & Experience

• High School Diploma or equivalent required
• Associates Degree in Business, Accounting, or a related field preferred
• 2–4 years of bookkeeping or accounting experience required

Physical Requirements

• Ability to sit, stand, walk, and use hands frequently throughout the workday
• Occasionally required to reach, bend, stoop, kneel, crouch, or crawl
• Must be able to lift and/or move up to 50 pounds when necessary