Accounts Payable Specialist

Parallel Employment; Elma Center (NY); On-site; USD 32,000 - 34,000; Full time

Job summary

Parallel Employment Group in partnership with a food Manufacturer in Elma, NY seeks a detail-oriented Accounts Payable Specialist to join the accounting team. The AP Specialist will handle vendor invoices, ensure accurate payments, and maintain records with a focus on accuracy and timeliness.

The ideal candidate has 2-5 years of AP/bookkeeping experience, strong Excel skills, and the ability to manage multiple priorities in a fast-paced environment. First shift, weekday schedule.

Qualifications

• 2-5 years of accounts payable, bookkeeping, or accounting experience.
• Strong understanding of AP processes, invoice matching, and reconciliations.
• Experience with three-way matching (PO, receiving, invoice).
• Proficiency with ERP software; SAP experience is a plus.
• MS Excel proficiency and strong Microsoft Office skills.
• Knowledge of vendor setup and maintenance.
• Experience processing ACH, wire transfers, and checks.
• Familiarity with AP accruals and month-end close.
• Knowledge of 1099 reporting requirements.
• Experience supporting audits and maintaining internal controls.
• High accuracy and attention to detail.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Experience processing a high volume of invoices is preferred.

Responsibilities

• Receive, review, code, and enter vendor invoices into the accounting system.
• Verify invoices against purchase orders, receiving documents, and required approvals.
• Perform three-way matching and investigate and resolve discrepancies.
• Reconcile vendor statements and research outstanding or disputed items.
• Schedule and process vendor payments by check, ACH, and wire transfer.
• Maintain accurate vendor records, including W-9s and 1099 documentation.
• Respond to vendor inquiries and provide payment status information.
• Develop and maintain positive, professional vendor relationships.
• Process employee expense reports and company credit card transactions.
• Monitor payment terms to take advantage of available discounts and avoid late-payment penalties.
• Assist with month-end close, AP accruals, audits, and financial reporting.
• Maintain accurate and organized AP records and documentation.
• Follow company policies, accounting procedures, and internal controls.
• Identify opportunities to improve AP processes, accuracy, and efficiency.
• Perform other accounting-related duties as assigned.

Skills

Accounts payable

Vendor management

Three-way matching

Microsoft Excel

Tools

SAP

Job description

Parallel Employment Group in partnership with a food Manufacturer in Elma, NY are seeking a detail-oriented and organized Accounts Payable Specialist to join our accounting team. The AP Specialist will be responsible for processing vendor invoices, coordinating payments, maintaining accurate financial records, and helping ensure vendors are paid accurately and on time.

The ideal candidate has 2-5 years of accounts payable, bookkeeping, or accounting experience, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Pay Rate: $23.60

First Shift: Monday - Friday

Responsibilities

• Receive, review, code, and enter vendor invoices into the accounting system.
• Verify invoices against purchase orders, receiving documents, and required approvals.
• Perform three-way matching and investigate and resolve discrepancies.
• Reconcile vendor statements and research outstanding or disputed items.
• Schedule and process vendor payments by check, ACH, and wire transfer.
• Maintain accurate vendor records, including W-9s and 1099 documentation.
• Respond to vendor inquiries and provide payment status information.
• Develop and maintain positive, professional vendor relationships.
• Process employee expense reports and company credit card transactions.
• Monitor payment terms to take advantage of available discounts and avoid late-payment penalties.
• Assist with month-end close, AP accruals, audits, and financial reporting.
• Maintain accurate and organized AP records and documentation.
• Follow company policies, accounting procedures, and internal controls.
• Identify opportunities to improve AP processes, accuracy, and efficiency.
• Perform other accounting-related duties as assigned.

• 2-5 years of experience in accounts payable, bookkeeping, accounting, or a related field.
• Strong understanding of accounts payable processes, invoice matching, and account reconciliations.
• Experience with three-way matching (purchase order, receiving documentation, and invoice).
• Proficiency with accounting ERP software; SAP experience is a plus.
• Strong Microsoft Office skills, particularly Microsoft Excel.
• Knowledge of vendor setup and maintenance.
• Experience processing ACH payments, wire transfers, and checks.
• Familiarity with AP accruals and month-end close procedures.
• Knowledge of 1099 reporting requirements.
• Experience supporting audits and maintaining internal controls.
• High level of accuracy and attention to detail.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work independently, prioritize competing tasks, and meet deadlines.
• Experience processing a high volume of invoices is preferred.

Parallel Employment Group is an equal opportunity employer

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