Accounts Payable Specialist: Precision & Month-End Impact

TES Staffing; West Henrietta (NY); On-site; USD 55,000 - 60,000; Full time

Job summary

TES Staffing is partnering with a well-established organization in the Rochester area to identify an Accounts Payable & Accounting Specialist to join their finance team. This role focuses on accurate and efficient accounts payable processing while supporting broader accounting operations, including month-end close activities.

The ideal candidate will have strong attention to detail and solid bookkeeping knowledge.

Qualifications

• Strong understanding of bookkeeping principles and GAAP
• MS Office proficiency, especially Excel and Word
• Experience with accounting software systems
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Strong written and verbal communication skills
• Ability to follow written and verbal instructions accurately
• 2–4 years of bookkeeping or accounting experience (noted in requirements)

Responsibilities

• Manage the full accounts payable process, including invoice review, coding, and entry into the accounting system
• Assign vendor numbers and verify correct general ledger and accounting codes
• Maintain vendor records and ensure accurate supplier information and invoice documentation
• Investigate and resolve vendor inquiries and payment discrepancies in a timely manner
• Match invoices with packing slips and receiving documentation to ensure accuracy
• Prepare, process, and distribute vendor payments, including check runs
• Maintain organized and compliant accounting files and documentation
• Reconcile EFT bank statements and company credit card statements, ensuring proper GL coding
• Prepare weekly general ledger proof reports
• Assist with monthly purchase journal reconciliation and tax summary preparation for the accounting team
• Support month-end closing activities and other accounting initiatives as needed
• Perform additional accounting or administrative duties as assigned

Skills

Bookkeeping principles

Attention to detail

Organizational skills

Multitasking

Communication skills

MS Office (Excel/Word)

Education

High School Diploma or equivalent

Associate’s Degree in Business/Accounting

Tools

Accounting software

Job description

TES Staffing is partnering with a well-established organization in the Rochester area to identify an Accounts Payable & Accounting Specialist to join their finance team. This role focuses on accurate and efficient accounts payable processing while supporting broader accounting operations, including month-end close activities.

The ideal candidate will have strong attention to detail and solid bookkeeping knowledge.