Accounts Payable Specialist

ADP, Inc.; Texarkana (TX); On-site; USD 44,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off and holidays

Job summary

Reliant Healthcare is seeking an Accounts Payable Specialist to manage the full AP cycle across multiple entities and support a NetSuite transition. You will process invoices, perform PO matching, execute weekly payments, and maintain vendor data with a focus on accuracy and compliance.

Ideal candidates have 3+ years AP, strong Excel skills, and experience with NetSuite. This on-site role offers a path to strengthen the finance function in a growing healthcare services platform.

Qualifications

• 3+ years of full-cycle accounts payable experience.
• Working knowledge of accrual accounting and month-end close.
• Experience with an ERP system; NetSuite preferred.
• Proficiency in Excel with VLOOKUP/XLOOKUP, pivots, and reconciliations.
• Strong attention to detail and internal controls.
• Ability to juggle deadlines in a fast-paced environment.

Responsibilities

• Process high volume vendor invoices across multiple entities with accurate coding.
• Perform 2- and 3-way matching against POs and receiving docs.
• Prepare weekly payment runs (ACH, check, wire).
• Maintain vendor master file and onboarding, W-9s, banking data.
• Reconcile vendor statements and resolve discrepancies.
• Assist with month-end close and AP accruals.
• Review corporate card activity in Ramp for receipts and policy.
• Support 1099 prep and unclaimed property reporting.

Skills

3+ years accounts payable

Accrual accounting knowledge

ERP system experience (NetSuite)

Excel (VLOOKUP/XLOOKUP, pivot, reconc

Education

Associate's or Bachelor's in accounting/finance

Tools

NetSuite ERP

Ramp

Excel (Pivot, VLOOKUP)

Job description

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Accounts Payable Specialist

FullTime Monroe, LA, US

2 days ago Requisition ID: 1008

Salary Range: $21.00 To $25.00 Hourly

About Reliant Healthcare

Reliant Healthcare is a fast-growing healthcare services platform backed by Shore Capital Partners. We deliver specialty infusion care through three business lines: Home Infusion (Reliant Home Infusion and Care Fusion Rx), Ambulatory Infusion Centers, and Contract Pharmacy/340B services. Our Finance and Shared Services team supports a multi-entity organization that is scaling quickly, and we're looking for people who want to build strong processes as we grow.

Position Summary

The Accounts Payable Specialist manages the full AP cycle across Reliant's legal entities, from invoice intake through payment and reconciliation. The role requires accuracy, sound judgment on coding and approvals, and the ability to work in a high-volume environment with pharmaceutical, medical supply, facilities, and professional services vendors. You'll play a key role in our transition to NetSuite and in keeping our controls audit-ready.

Key Responsibilities

• Process a high volume of vendor invoices across multiple entities, ensuring accurate GL coding, entity and location assignment, and appropriate approvals before payment.
• Perform two- and three-way matching against purchase orders and receiving documentation, including drug and medical supply purchases from wholesalers and distributors.
• Prepare and execute weekly payment runs (ACH, check, and wire), maintaining segregation of duties and payment authorization controls.
• Maintain the vendor master file, including onboarding new vendors, collecting W-9s, verifying banking information, and preventing duplicate or fraudulent vendor setups.
• Reconcile vendor statements and resolve discrepancies, short-pays, credits, and past-due balances with vendors and internal stakeholders.
• Support month-end close by preparing AP accruals, reconciling the AP subledger to the general ledger, and delivering the aging report on schedule.
• Review and reconcile corporate card activity in Ramp, ensuring receipts, coding, and policy compliance.
• Manage annual 1099 preparation and filing, and support unclaimed property reporting for outstanding checks.
• Assist with PwC audit requests, sample selections, and supporting documentation.
• Partner with de novo Ambulatory Infusion Center openings on vendor setup, capex invoicing, and facility-related payables.
• Follow and help refine documented AP procedures and internal controls, identifying opportunities to automate and streamline workflows in NetSuite.
• Respond promptly and professionally to vendor and internal inquiries.

Qualifications

Required

• 3+ years of full-cycle accounts payable experience
• Working knowledge of accrual accounting and month-end close processes
• Experience with an ERP system; NetSuite strongly preferred
• Proficiency in Excel, including VLOOKUP/XLOOKUP, pivot tables, and reconciliations
• Strong attention to detail and a demonstrated commitment to internal controls
• Ability to manage competing deadlines in a fast-paced environment

Preferred

• Experience in healthcare, pharmacy, or a multi-entity organization
• Exposure to private equity-backed companies or audited financial statements
• Familiarity with AP automation tools and corporate card platforms such as Ramp
• Associate's or bachelor's degree in accounting, finance, or a related field

What We Offer

• Medical, dental, and vision insurance
• 401(k) [with company match]
• Paid time off and paid holidays
• The opportunity to grow with a scaling, sponsor-backed healthcare platform and help shape the finance function's processes and systems

Reliant Healthcare is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We are committed to providing equal employment opportunities to all applicants and employees without regard to any characteristic protected by applicable federal, state, or local law.